Payoff Specialist II

Posted Wednesday, August 20, 2025 at 5:00 AM

Join a winning team of innovative thinkers, seasoned mortgage professionals, and financial experts. Build your career at Planet—recognized as a Top Mortgage Employer by National Mortgage Professional.

The Payoff Specialist II is responsible for handling more complex tasks within the Payoff Department and resolving escalated issues. Takes the lead in new employee and ongoing training of Payoff Specialists. Ensures compliance with state, federal and investor guidelines as they relate to the Payoff Department. Ensures payoff quotes, releases and assignments are completed timely and accurately.

• Prepares and records the release/discharge document in the timeframe and manner established by state law;
  Ensures confirmation of recording and proper notification to borrower(s).
• Completes necessary audits to ensure payoffs, releases and assignments are being processed timely and accurately; prepares reports for management.
• Manages training of payoff specialists.
• Monitors work completed by vendors/outsource rs to ensure work is being processed according to requirements and agreements.
• Documents policies and procedures and makes updates as needed.
• Tracks and completes tasks associated with escalated issues in a timely manner. Responds to escalated inquiries and customer service requests related to the payoff process. Handles more complex items, performing research, resolving issues and communicating with internal/external clients when needed.
• Monitors all phases of the payoff process to ensure compliance with state, federal, investor and Company guidelines.
• Miscellaneous duties as assigned.

• High school diploma or equivalent required

• 1-3 years of mortgage loan servicing experience required

• Effective written and verbal communication skills
• Strong organizational skills, attention to detail, and ability to handle multiple priorities
• Effectively manages time and meets deadlines
• Possesses strong mathematical skills
• Ability to work in a fast-paced environment
• Knowledge of LPS servicing system a plus
• Experience working with Microsoft Windows applications

Work is typically performed in a standard office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sustain predictable work attendance, communicate with others, frequently required to stand, walk, sit, and use arms, hands and fingers to reach, handle or touch.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

Pursuant to the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of an employee. The Company reserves the right to amend or modify this document at any time and without notice.

Our benefits package includes 3 comprehensive Cigna or Kaiser medical plans, dental, and vision insurance. We provide short term and long-term disability insurance, basic life insurance, 401(k), and 10 employer paid holidays. In addition, we offer supplemental benefits to include life insurance, critical illness and accident plans.