Lead Executive Assistant

Our client, a global business and technology firm, is looking for a Lead Executive Assistant who is highly organized. This Executive Assistant will support the Sr. Managing Director. This role focuses on calendar management, travel coordination, and expense processing, with occasional support for team recognition and events.

Remote (East Coast time zone working hours)

US citizens and those authorized to work in the US are encouraged to apply.

Work sponsorship is not available at this time.

4 months, possible extension

$50-70 hourly

Three insurance levels, 401k + match, and working for a great company!

• Provide direct, high-touch support to the Managing Director, including calendar management, travel coordination, and expense reporting.
• Partner closely with the Chief of Staff to ensure alignment on priorities, communications, and strategic initiatives.
• Manage complex calendars across multiple time zones, resolving conflicts and prioritizing effectively.
• Coordinate internal and external meetings, appointments, and events.
• Serve as a trusted liaison for internal and external communications.
• Draft, review, and send professional correspondence on behalf of the Managing Director.
• Prepare agendas, presentations, and follow-up materials for meetings.
• Attend meetings to capture notes and ensure timely execution of action items.
• Plan and manage logistics for on-site and off-site events.
• Process expense reports, manage travel bookings, and support technology needs.
• Ensure smooth day-to-day operations and anticipate executive needs.
• Support special projects through research, data analysis, and reporting.
• Collaborate cross-functionally to drive project success.
• Coordinate detailed travel itineraries, accommodations, and transportation.
• Ensure seamless travel experiences with contingency planning.
• Build strong relationships with internal and external stakeholders, including Chiefs of Staff, team leaders, and other EAs.
• Represent the Managing Director with professionalism and discretion.
• Collaborate with the global EA team and participate in regular program meetings.
• Provide backup support to other executives during EA absences.

• Minimum 7 years of experience supporting senior executives, ideally at the C‑suite level.
• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Proven ability to thrive in high-volume, fast-paced environments.
• Strong initiative and problem‑solving mindset; anticipates needs and takes action.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Highly collaborative and comfortable with over-communication when needed.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.

* This Organization Participates in E‑Verify
* This employer participates in E‑Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Employers can only use E‑Verify once you have accepted a job offer and completed the Form I-9.

Hansell Tierney is one of the premier staffing and recruiting companies in the Pacific Northwest. Launched in 2001, we are a woman‑owned business that serves and staffs Northwest organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises.

Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients’ unique needs.