Payroll Analyst; Hybrid

Overview

Job Title:

Staff and Student Payroll Administration Analyst
Job

Location:

Merced
Full/Part Time:
Full Time

Under the general supervision of the Supervisor Staff & Student WFA & Payroll Administration, the Staff and Student Payroll Administration Analyst plays a crucial role in ensuring the accuracy and efficiency of the university's payroll processes within the UCPATH systems. Responsible for direct entries related to One-time pay, additional pay, final pay, and other elements within the university payroll framework; facilitates funding salary cost transfers for meticulous financial tracking.

Administers timesheets, enters over payment requests in compliance with regulatory guidelines, and conducts payroll check reconciliations to promptly resolve discrepancies. The analyst collaborates with cross-functional teams to test systems and processes and contributes to continuous improvement initiatives within the university payroll system. The position requires interpreting complex pay policies and staying informed about industry trends, ensuring accurate calculations and deductions while providing exemplary customer service to address inquiries and resolve payroll-related issues for university employees.

The role participates in shaping and enhancing payroll processes tailored to the needs of higher education institutions.

• Perform direct entry into UCPATH Systems for Pay Administration including:
  One-time pay, additional pay, final pay and related entries. Interpret pay policies (e.g., vacation, leave of absence, disability, workers compensation, union contracts, government regulations, withholding exemptions) and ensure amounts and deductions are calculated and applied correctly.
• Facilitate funding salary cost transfers (direct retro) entries for accurate financial tracking and reporting.
• Administer timesheets, ensuring proper documentation and adherence to university policies.
• Enter over payment requests into UCPATH processes in compliance with regulatory guidelines.
• Perform payroll check reconciliation to ensure accuracy and resolve discrepancies promptly.
• Contribute to process improvement initiatives within the university payroll system; collaborate with cross-functional teams to test systems and processes, ensuring effectiveness and compliance. Stay informed about industry trends and advancements in university payroll practices.
• Provide excellent customer service, addressing inquiries and resolving payroll-related issues for university employees.

Education and Experience

• Bachelor's degree in related area.
• 1 year of directly related experience.
• Or 5 years equivalent related experience/education.

Critical Knowledge and Experience

• Functional understanding of financial principles and practices, particularly in funding salary cost transfers for accurate financial tracking and reporting.
• Knowledge of payroll processes, including administering timesheets, entering over payment requests, performing payroll check reconciliation, and interpreting complex pay policies (vacation, leave of absence, union contracts).
• Familiarity with regulatory guidelines and government regulations related to payroll administration, ensuring compliance when entering over payment requests and interpreting pay policies.
• Ability to contribute to process improvement initiatives within the university payroll system to enhance efficiency and compliance.
• Excellent interpersonal and communication skills to provide superior customer service and resolve payroll-related issues in a timely and professional manner.
• Experience working in Enterprise Solutions (HRMS, Timekeeping platforms) to perform pay administration direct entries and timekeeping functions.
• Strong collaboration skills to work with cross-functional teams in testing systems and processes; stay informed about industry trends and advancements in university payroll practices.
• Knowledge of Payroll Personnel Policy for the University of California (PPSM).
• Experience with union-related payroll compliance (Preferred).
• Demonstrated ability to navigate and perform direct entries within UCPATH Systems for pay administration tasks (preferred).