Deputy Fiscal Officer

Description

This Deputy Fiscal Officer position at our main location is a grade 12 non-bargaining unit position with a pay range of $20.29-$32.67 per hour. This position is 24-hours per week. All applicants must be available to work weekday business hours. Applicants should have Bachelor's or Associate's degree in Accounting, Finance, or a related field; or a minimum of 3 years of accounting work experience as well as being familiar with financial software programs, payroll systems and spreadsheet/database programs.

Interested applicants are required to apply online through the Mentor Public Library website. Please attach a cover letter and resume. Closing date:
Thursday, March 5, 2026 12:00pm.

Title:

Deputy Fiscal Officer

Grade: 12

Classification:
Management;
Non-Exempt

Reports to:

Fiscal Officer

The Deputy Fiscal Officer serves as a confidential assistant for the Administrative and Fiscal Office, performing a variety of skilled financial and administrative tasks in accordance with applicable laws, regulations, policies, and procedures.

Under the general direction of the Fiscal Officer, the Deputy Fiscal Officer supports the administration of accounting, payroll, accounts payable, accounts receivable, financial reporting, and budgeting functions; ensures accuracy, compliance, and internal controls; and serves as a backup to the Fiscal Officer as assigned. This position provides technical guidance related to fiscal processes and maintains confidential financial records. Employees assigned to this class are required to provide service in accordance with the library’s mission and core values.

Office work performed primarily inside the library facility. May be required to attend meetings, monthly board meetings and training sessions outside of the library facility.

• Payroll Administration
• Manage biweekly payroll process
• Review new hire data and appropriate changes to pay rates and accruals, ensuring personnel policies and procedures are implemented effectively
• Manages payroll deductions and issues payments to deduction providers
• Produces/Reviews monthly and year-end tax reports
• Prepares reports for Fiscal Officer, Director, and Department Managers as needed
• Accounts Payable
• Manages and maintains library material and general accounts payable programs with the assistance of the Fiscal Officer
• Enter purchase orders and create/edit vendors
• Ensure compliance with OPERS Independent Contractor rules and filings
• Enters and verifies invoice data, reconciles invoices to purchase orders, and produces vendor check
• Maintains ongoing vendor relationships related to inquiries, payment status, and outstanding issues
• Facilitates understanding of accounts payable with library management and staff
• Accounts Receivable
• Works with the Fiscal Officer to manage and maintain the accounts receivable program
• Accounts for cash from circulation cash registers, public desks, computer printing stations, and public copy machines
• Accounts for non-cash items such as library donations and gifts, to include receipt acknowledgment with library management and staff
• Financial Reporting & Accounting
• Provides financial support to the Fiscal Officer and serves as back-up when the Fiscal Officer is not available
• Monitors fund and bank balances
• Assists with the closing of the month in the library’s financial software and monthly financial statements for the Board of Trustees
• Verifies, processes, reconciles and posts revenue, expense, and payroll journal entries
• Serves as the library’s credit card Compliance Officer, reviewing all credit card accounts, account expirations, and credit card limits
• Budgeting
• In conjunction with the Fiscal Officer prepares annual appropriations
• Assists the Fiscal Officer with budgetary documentation and filings with County officials
• Monitors appropriations against actual expenditures throughout the year
• Other Projects
• Administers special projects associated with the general operations of the library as requested by the Director and Fiscal Officer
• Provide support for ensuring compliance with the library’s records retention policy
• Assist…