Legal Secretary

Overview

The Dunn County District Attorney’s Office is seeking a detail-driven, motivated Legal Secretary to join a fast-paced, mission-focused team.

In this role, you’ll support prosecutors with case files while safeguarding confidentiality and ensuring compliance with statutory requirements and Marsy’s Law. You’ll open case files, draft criminal complaints, warrants, extraditions, and other essential legal documents, and help prepare files and exhibits for trial.

The anticipated starting wage is between $24.91/hr and $26.86/hr the following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully to be qualified for the position. Other duties may be required and assigned.

• Transcribes or prepares letters, resolutions, ordinances, opinions, complaints, search warrants, bench warrants, writs, orders to transport, motions, orders, subpoenas, dismissals, proceedings, agreements, reports, summons, and other legal documents.
• Processes juvenile referrals; assigns attorney to case; prepares juvenile petitions, disposition orders, and other documents; sets up temporary physical custody hearings as required; contacts human services and social workers regarding hearings and other matters; maintains hearing and other files. Prepares Termination of Parental Rights petitions, orders, and publications.
• Provides assistance and support to the District Attorney in compiling data in the preparation of the department budget; tracking and monitoring department expenditures and budget balances; collects, receipts and prepares deposit slips for restitution; assists in the preparation of financial data/forms for the Finance Department, as required; submits billing and invoices to State of WI for expense reimbursements; maintains, monitors, and reconciles DA trust checking account, restitution amounts, and prepares and issues checks to victims for restitution;
  
  maintains records of salaries, fringe benefits and expenses for victim/witness program and submits to state and federal agencies for reimbursement. Prepares and submits requisitions for department purchases.
• Prepares files for court hearings; reviews court calendar, ensuring that all required documentation for scheduled cases is available; ensures that criminal complaints are typed and filed with the Clerk of Courts Office.
• Maintains computer records; opens case files, assigning attorney and entering court dates, deadlines, jury trials, and other information; enters disposition information into case files; closes files as appropriate.
• Maintains files of intoxilyzer reports, technician certifications, and simulator solution reports from the State, State Patrol, County Sheriff’s Department, and Menomonie Police Department for OWI cases.
• Answers calls and greets visitors providing information and assistance, taking messages, and directing calls, as appropriate.
• Prepares all paperwork associated with the processing of vehicle forfeitures.
• Performs other duties of a comparable level/type, as assigned.

• Associate’s Degree in Legal Studies, Criminal Justice or related field.
• Requires a minimum of two (2) years previous legal or courtroom experience.

• Prior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

• Fundamentals of court procedures and processes.
• Knowledge of office management practices and County administrative policies and procedure.
• Knowledge of legal terminology, legal forms, legal reference materials and legal documents.
• Knowledge of standard clerical/secretarial practices and procedures.
• General fundamentals of bookkeeping and financial recordkeeping routines and County administrative procedures pertaining to departmental financial operations (e.g. purchasing, revenue collection, invoicing, accounts payable, budget…