Department Assistant: Department of Counseling, Rehabilitation, and Human Services

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*** Current Employees:
If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.***##
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* Position Title:

** Department Assistant:
Department of Counseling, Rehabilitation, and Human Services##
** Job Category:
** University Staff##
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* Employment Type:

** Regular##
** Job Profile:
** Department Assistant##
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* Job Duties:

** A full-time university staff position is available in the Department of Counseling, Rehabilitation, and Human Services. The title for this assignment is Department Assistant. This is an expected-to-continue assignment which requires a six-month probationary period. The expected hourly hiring salary will be based on qualifications and experience, with a minimum of $18/hour. Full UW-System benefits apply.
** QUALIFICATIONS
* * Minimum / Required
* High school diploma or equivalent
* Minimum 2 years of administrative or office support experience
* Strong organizational and time management skills with ability to manage multiple priorities
* Knowledge of common office operations and ability to quickly learn administrative applications
* Ability to conduct tasks professionally, accurately, and confidentially
* Ability to work independently and collaboratively in a team environment
* Commitment to diversity, equity, and inclusiveness

Highly Desired/Preferred
* Associate or Bachelor’s degree
* Previous college/university/institutional experience
* Experience successfully navigating complex organizational and administrative policies and procedures
* Familiarity with finance software such as Workday and administrative computing systems such as course schedules
** RESPONSIBILITIES
* * The Department Assistant serves as administrative support for the Department of Counseling, Rehabilitation and Human Services. The Department Assistant reports to and works closely with the department chair and provides support and aid to the department’s students, faculty, and programs.
* Coordinate and manage programmatic and administrative responsibilities including scheduling, data & information management, record keeping and reporting related to department operations.
* Monitor, track, and reconcile the department budget, funds, services and supplies, and purchasing expenses.
* Create contracts and overload payments thru Workday for faculty, staff and GA’s.
* Support faculty/staff/students in arranging travel for professional conferences, workshops, etc. and reimbursements when needed.
* Assist faculty with purchases to support teaching and scholarship activities, including classroom/lab supplies, equipment, and other consumables.
* Assist faculty and students with Office of Research & Sponsored Programs funding, budgets, hiring of students, reports.
* Ensure proper operation and maintenance of office equipment
* Assist with documentation of department meetings and record retention
* Serve as TAM coordinator when needed for department recruitments
* Serve as back-up receptionist for the department as needed
* Order keys for students and department members; complete key inventories
* Prepare physical plant work requests (thru TMA) when needed.
* Responsible for posting, interviewing, hiring, and training of work study students
** APPLICATION INSTRUCTIONS
**** Complete applications received by end of day, March 29, 2026 are ensured full consideration.
** Applications submitted after March 29, 2026 may be reviewed at the discretion of the search committee or until position is filled.

To apply , click on the APPLY button or go to:
** Due to system limitations, applicants may upload no more than five (5) attachments. Please combine documents where appropriate.
**** Required application materials**:
* Cover letter (  See below)
* Resume*All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.
* * Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from…