Facilities Manager - Operations Controls

Overview

Position Overview This role serves as an operational leadership and coordination position within the Facilities Operations and Control (FOC). The role is responsible for managing and coordinating day-to-day FOC activities, ensuring consistent operational execution across all F&O systems and departmental interfaces. The position provides oversight of workflow management, implementation of procedural processes, development of new operational programs, and continuous improvement of existing institutional procedures.

Position Details This role also focuses on enhancing and optimizing tools used to manage FOC activities, including CMMS platforms, operational dashboards, workflows, and communication systems. The position is accountable for evaluating current processes, identifying gaps, standardizing methodologies, and driving efficiency across FOC operations. The role includes training and development of FOC team members, creation of training materials, documentation, onboarding content, and procedural guidance to ensure consistent and reliable performance across the team.

This position leads and manages operational stability projects for all F&O systems (mechanical, electrical, utilities, controls, and sitewide infrastructure), ensuring cross-department alignment, proper communication, and structured execution. This position reports directly to the Operations Director and supports organizational decision-making, operational readiness, and long-range process improvement.

Your Specific Responsibilities Include

• Oversee and manage assigned staff engaged in facilities management or building/equipment maintenance.
• Day-to-day operational management and coordination of FOC activities, ensuring consistent execution and proper communication across F&O shops, Engineering, and site stakeholders. Includes oversight of daily tasking, workflow management, procedural adherence, and review of operational performance.
• Implementation, development, and improvement of operational processes and programs, including enhancement of CMMS tools, dashboards, workflow systems, templates, and performance-tracking tools. Conduct reviews of institutional procedures and introduce standardized documentation, SOPs, and training programs.
• Project coordination for operational stability initiatives across all F&O systems (mechanical, electrical, utilities, controls, and infrastructure). Supports training of team members, development of new operational programs, and ensures alignment with organizational priorities. Provides updates and escalations directly to the Operations Director.

• Coordinate daily activities of assigned shop(s), including: scheduling and assigning work to staff and directing and leading workers in completing assigned work; monitoring work and project activity progress; making necessary changes; completing performance evaluations of assigned staff; performing quality assurance checks; and coordinating health and safety programs and training.

• Track budget for area of responsibility, and provide time and workforce needs and estimates to higher level management based on cost analyses, ensuring work is completed according to stipulated price and agreement.
• Implement, interpret, and manage policies and procedures pertaining to operations and facilities management.
• Manage service contracts as applicable.
• Coordinate activities, construction, and renovation with Stanford staff, subcontractors, and/or vendors. Support assigned project activities; ensure compliance with larger unit goals.

To Be Successful In This Position You Will Bring

• A combination of education, training and experience performing responsibilities similar to those listed above.
• Ability to coordinate daily activities including work scheduling, quality assurance, program validation, monitoring of maintenance activities, and supervision of personnel.
• Demonstrated experience working with subcontractors/vendors and ability to monitor project activities and ensure compliance with internal/external regulations.
• Demonstrated experience analyzing and interpreting policies.
• Knowledge of environmental and safety rules, regulations, and policies. Ability to conduct job site inspections to ensure compliance.
• Ability to follow written and verbal directions and communicate those instructions to others.

SLAC Manager Competencies

• Results through Others:
  Achieves expected results by effectively delegating and managing the work of others.
• Aligns Priorities:
  Planning and prioritization of resources and work efforts; alignment of direct and matrix reports to support organizational goals and business plans.
• Applies Lab Acumen:
  Understanding lab efforts and direction, current research and trends, considers technology and customer impacts, and contributes relevant ideas to lab growth.
• Navigates Complexity:
  Manages information and complex circumstances to discern what is most important; problem-solving and decision-making even with conflicting data.
• Builds Trust:
  Earns trust and credibility from team members,…