Facilities Specialist

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AKIMA Infrastructure Services, LLC (AIS) is actively seeking individuals who can contribute to national security within the Office, Administrative, and Logistical fields as part of our staff augmentation team supporting the Department of Energy at SLAC National Accelerator Laboratory in Menlo Park, CA. Although employed by AIS, the employee will take day‑to‑day direction from technical personnel employed directly by the laboratory.

$84,000.00/yr - $/yr

Qualified applicants must be a U.S. citizen, at least 18 years of age, and able to meet pre‑employment requirements including any required physical exams, drug screen, and/or background investigation to satisfy Department of Energy requirements.

This is a full‑time, on‑site position supporting SLAC Facilities and Operations Division’s management of a 400‑acre campus with 150+ structures.

The Facilities Specialist is responsible for ensuring accurate data and record keeping of team documentation and inventory in support of daily operations, maintaining accurate records, tracking program activities, and ensuring seamless documentation and inventory cooperation. This position requires strong organizational skills, attention to detail, and effective communication to optimize workflows and enhance team efficiency.

• Serve as space planning point of contact for Space Management issues across SLAC lab by supporting space requests, furniture requests, and move requests.
• Perform space assessments based on customer requirements, furniture equipment, and working with other Facilities Management and Planning (FMP) team members for communication and coordination.
• Prepare scope documents, schedule meetings with customers, update the space tracker, and coordinate tasks with the supervisor on a daily basis.
• Support bi‑annual FIMS (Facilities Information Management System) validation by performing site verifications and providing accurate information to the FIMS administrator.
• Handle the space administration duties by regular record keeping, tracking, information gathering, furniture ordering through the CMMS system, and supporting space allocation.
• Provide supporting role as program coordinator for large space management related projects.
• Track and monitor furniture inventory, deliveries, support staff moves, space utilization updates, bi‑annual space audits, and logistics coordination.
• Upload, organize, and manage team files in various repository folders.
• Assist field walks to verify inventory such as containers, furniture, facility plans, and drawings to ensure data accuracy and validation.
• Collaborate with departmental contacts to verify and update utilization data.
• Follow instructions, registration requirements, forms, and procedures to add new vendors/suppliers to the system.
• May conduct other administrative duties as needed or directed.

• Proficient in Smartsheet or other project management data‑tracking tools.
• Proficient in Microsoft Office 365 (Teams, SharePoint, PowerPoint, Excel).
• Associate degree and two years related, demonstrated facilities administration experience, or a combination of education and relevant experience.
• Ability to conduct field verification and audits.
• Ability to coordinate with multiple departments, stakeholders, and vendors.
• Ability to follow instructions, drawings, and procedures.
• Experience with service ticket systems.
• Experience with CMMS or similar maintenance management system.
• Familiarity with procurement processes and vendor management.
• Teamcenter familiarity.
• Valid California non‑commercial driver's license.
• Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
• Ability to coordinate and manage multiple projects with competing priorities, meeting deadlines and project plans with short‑ and long‑term end dates.

• AutoCAD and Revit experience is preferred.
• Experience with ES&H desired, not required.
• Experience in Power BI, MS Project desired, not required.

• Pre‑employment drug screen –…