Office Assistant - Office and Administrative Specialist, Intermediate

Overview

Working Title:

Office Assistant

Job Class:
Office and Administrative Specialist, Intermediate

Agency:
Transportation Dept

Location:

Mendota Heights | Telework Eligible:
Yes | Status:
Full-Time, Regular/Temporary:
Unlimited

Who May Apply:
Open to all qualified job seekers | Date Posted: 02/04/2026 | Closing Date: 02/10/2026

Division/Unit:
Metro / Mendota Resident Office | Work Shift/

Work Hours:

Day Shift | Days of Work:
Monday - Friday

Salary Range: $20.76 - $27.53 hourly; $43,346 - $57,482 annually | Classified Status:
Classified | Bargaining Unit/Union: 206 - Clerical/AFSCME

Work Area:
Oakdale/Mendota Construction | FLSA Status:
Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities:
Yes

The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Minnesota Department of Transportation does not sponsor applicants for work visas or Optional Practical Training Extensions for STEM Students. Individuals must be legally authorized to work in the US at the start of employment.

• Provide administrative support services for the Mendota Heights Construction Office to maintain an even flow of information and work.
• Answer phone calls, maintain filing systems (paper and electronic), and distribute mail.
• Assist the Office Manager with reviewing project submittals and assist Mendota Heights Construction staff as needed.
• Work in the office or on a hybrid schedule as determined by policy and supervisor guidance.

• Data entry experience sufficient to scan and update information into spreadsheets and databases.
• Knowledge of English sufficient to communicate with internal and external customers; file and retrieve information using alphabetical filing practices.
• Word Processing experience to create memos, letters, flyers, meeting agendas and meeting minutes.
• Math skills to add, subtract, multiply and divide numbers.
• Experience with spreadsheet software to create, maintain and update lists, tables and logs.
• Customer Service Skills on the phone, in person and online to provide effective general office support and resolve routine customer issues.

• Experience providing administrative assistance to a large contract administration or construction office.
• Experience working with the MnDOT AASHTOWARE document management network.
• Experience using Civil Rights Labor Software (CRL) to review, monitor and resolve payroll issues.

It is our policy that all candidates successfully submit to a background check prior to employment. The background check may consist of the following components:

• Sema 4 Records Check
• Criminal History Check
• Employee Reference Check
• Education/License Verification

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at  or email careers.us. For additional information about the application process, go to http://(Use the "Apply for this Job" box below)..

If you have questions about this position, contact Kimberly Rice e.us or .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job #, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kimberly Rice e.us.

Working together to improve the state we love.

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life…