Risk & Safety Manager

Position Summary

Risk & Safety Manager – Vital Records Control (VRC)

The Risk & Safety Compliance Manager supports the Director of Risk & Safety in managing and executing nationwide safety, compliance, and risk management programs across all VRC business units. This position plays a critical role in ensuring regulatory compliance with FMCSA, DOT, OSHA, and state‑specific safety programs, and in maintaining VRC’s strong culture of safety through training, proactive initiatives, and data‑driven performance tracking.

The ideal candidate will have hands‑on experience in DOT compliance, drug and alcohol testing programs, driver qualification file management, OSHA case investigations, and insurance/claims coordination. This role requires exceptional organization, follow‑through, and communication skills to coordinate activities with HR, Operations, Fleet, and external partners.

Regulatory Compliance & DOT Program Administration

• Assist in management of the company’s FMCSA/DOT compliance programs, including Driver Qualification (DQ) files, annual MVR reviews, Clearinghouse queries, and medical certification tracking.
• Administer and maintain the Continuous MVR Monitoring Program (Samba Safety), including driver onboarding, alerts, and compliance documentation.
• Coordinate and track post‑accident, random, pre‑employment, and return‑to‑duty (SAP) drug and alcohol testing; ensure timely scheduling and documentation of all testing requirements.
• Prepare and submit FMCSA, state DOT, and related regulatory filings and renewals on behalf of the company.
• Support management in conducting internal audits of DOT and safety records; ensure compliance gaps are identified and closed promptly.

Claims Management & Safety Investigations

• Assist with auto claim intake, documentation, and insurance carrier communication through closure and root cause determination.
• Support OSHA case investigations, recordkeeping, and follow‑up actions.
• Maintain all accident and injury logs, analyze trends, and prepare Safety Roundup reports for workers’ compensation and auto incidents.

Safety Campaigns & Communication

• Collaborate with the Director of Risk & Safety to plan and execute Vital Safety campaigns, newsletters, and weekly Safety & Security Topics.
• Support company‑wide safety observances, training initiatives, and employee engagement programs.
• Create and distribute safety performance reports and metrics for leadership and the Enterprise Safety Committee.

Training, Reporting, and Committee Support

• Track and report on missing or expired certifications, including DOT medical cards, road tests, PIT (forklift) certifications, and defensive driving requirements.
• Assist in scheduling and administering safety training in Policy Tech, including onboarding courses and annual compliance modules.
• Support the Enterprise Safety Committee with documentation, presentations, and rollout of new safety programs and policies.
• Develop dashboards and reports to monitor compliance, lag time, and incident trends across divisions.

• Bachelor’s degree in Safety Management, Transportation, Risk Management, or related field (or equivalent experience).
• 3–5 years of experience in a safety, compliance, or risk management role within transportation, logistics, or a regulated industry.
• Strong working knowledge of FMCSA, DOT, OSHA, and Workers’ Compensation regulations.
• Experience with compliance platforms such as True North, Samba Safety, JJ Keller, Policy Tech, or similar.
• Excellent analytical, organizational, and written communication skills.
• Ability to handle sensitive information with discretion and maintain regulatory accuracy.
• Proficiency in Excel, Power BI, and MS Office Suite; data visualization experience preferred.

• Strong attention to regulatory detail and documentation accuracy.
• Excellent interpersonal skills to work with HR, Operations, and external vendors.
• Proactive problem‑solver with a commitment to continuous improvement.
• Ability to prioritize and manage multiple deadlines under limited supervision.
• Passion for safety, compliance, and employee well‑being.

• Mid‑Senior level

• Full‑time

• Management and Manufacturing

• Information Services