Senior Project Manager
Job in
Memphis, Shelby County, Tennessee, 37544, USA
Listed on 2025-12-02
Listing for:
Southern Systems Inc.
Full Time
position Listed on 2025-12-02
Job specializations:
-
Engineering
Operations Manager -
Management
Operations Manager, Program / Project Manager, Contracts Manager
Job Description & How to Apply Below
Description
Key Responsibilities- Assume day-to-day control and responsibility for the project once the hand off has been made in the kickoff meeting.
- Review and understand all bid documents, addendums and customer requests, and then summarize and disseminate the documents to the team.
- Ensure that both SSI and the customer are adhering to the contracted scope of work, to ensure against scope deviation.
- Document, and immediately communicate to Sales, any deviation from the scope of work that may require commercial change order discussions with the customer.
- Verify project material needs and purchase (Purchasing Department) equipment accordingly.
- Report project status on a regular basis to Key Stakeholders.
- Organize and lead project meetings with all applicable parties.
- Lead regular status update meetings, to ensure the team is meeting schedule.
- Proactive in all planning aspects, while anticipating potential risks, to allow time to overcome, mitigate and communicate changes.
- Gather data from project team members for input in the schedule.
- Continually monitor and maintain the project schedule, ensuring that all milestone dates are met.
- Develop schedules utilizing MS Project & Smartsheet software
- Working with Finance, develop and issue invoices to the customer.
- Update budget and payment schedule commensurate with any changes in scope or contract.
- Ensure timely invoicing to the customer and payment, per payment terms.
- Ensure that all departments are making an accurate recording of costs, including hours, expenses and stock transfers.
- Develop detailed scope of work documents for each subcontract classification and issue. Issue “Requests for Proposal” to vendors and sub-contractors, to set expectations from suppliers.
- Review subcontract proposals for accuracy and completeness. Negotiate the best value price for SSI, while adhering to the established budget constraints.
- Work with Purchasing to issue Purchase Orders and sub-contracts, necessary to execute the project scope.
- Monitor and facilitate subcontractor schedules, progress and periodic reviews, to ensure schedule and scope compliance.
- Manage, negotiate and track all contractual change orders with subcontractors.
- Analyze and approve invoices from vendors and sub-contractors.
- Ensure scope of work has been completed to SSI’s satisfaction, before release of final payment.
- Monitor fabrication progress and proactively ensure material deliveries to the site are correct and on time.
- Ensure that Engineering delivers all required installation drawings and drawing updates to the field in a timely fashion.
- Continually coordinate with the customer to ensure that their contractual obligations are met in a timely manner, ensuring the installation plan is not delayed.
- Monitor field installation daily progress reports to guard against schedule slip and opportunities for pull-ahead work.
- Maintain an accurate “Non-Compliance” log, noting responsibility and total hours attributed to the issue.
Position Requirements
10+ Years
work experience
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