Senior Administrative Service Assistant-West TN Family Practice

Hiring Salary: $19.67/Hourly

Market Range: 06

Hiring Salary: $19.67/Hourly

Under the direction Director of Family Medicine – St. Francis, the Senior Administrative Service Assistant provides direct, high-level administrative support for the Department of Family Medicine-St. Francis. This position serves as the point of contact for department communications and office coverage.

• Assists the Chair with faculty promotion and tenure and faculty evaluations.
• Prepares medical student letters of support for the Chair and uploads them into the ERAS system.
• Schedules meetings, reserves conference rooms, and ensures audio visual needs are available.
• Prepares agendas, takes minutes, and transcribes for the weekly, monthly, and regularly scheduled meetings in the department.
• Processes invoices and employee reimbursements for payment or request for reimbursement of moving expenses, travel, supply purchases, and other business expenses through the accounting system including properly coding all expenses.
• Collects and processes monthly and bi-weekly time sheets from faculty and staff and enters information into the accounting system for approval.
• Assists faculty with preparation and organization of presentations, publications, manuscripts and reports the COM and/or Chancellor reports.
• Assists with residency program; manages request for verification of training for prior graduates and processes request for facilities repairs.
• Conducts various administrative tasks for the Chair and all other faculty within the Department of Family Medicine (i.e., prepares correspondence, answers/routes phones, distributes mail, completes/routes forms, and orders office supplies).
• Maintains UT inventory for St. Francis program, processes requests for facility repairs, and orders office supplies.
• Performs other related duties as assigned.

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Four (4) years of administrative experience; or a combination of education and experience to equal four (4) years. Prior work in an educational environment or medical office preferred.

• Excellent verbal and written communication.
• Proficient computer skills in all aspects of Microsoft Office.
• Excellent customer service and interpersonal skills.
• Ability to multitask and possess analytical, independent thinking, and decision-making skills.
• Ability to learn various UT systems, DASH/Oracle, Market Place, and others as needed.

This position may occasionally be required to work evenings and weekends.