Academic Operations Coordinator

Job Title :
Coordinator-Operations Academic (AOC)

Entity :
Baptist Health Sciences University

Job Summary :

The Academic Operations Coordinator provides administrative coordination of the University office work flow in academic student support services, and administrative services offices and all daily business transactions with students, faculty or administration by following established procedures and protocols to ensure the academic, economic and process viability of the University. Prepares reports by gathering, summarizing and analyzing data. Oversees student workers. Responsible for 1 shift, 8 hours/day, 5 days/week.

Incumbents are subject to hours beyond the normal workday.

Job Responsibilities :

Provides direction and leadership to the office administration utilizing effective organizational skills, time management, oral and written communication, and confidentiality.

Coordinates the functions of secretarial and telephone support, purchasing, inventory control, division/department payroll and human resource functions,, marketing, student evaluation of instruction, records security, postal regulations, and office support, as appropriate, enhancing the efficiency and quality of all assigned areas; serves as liaison with faculty and staff and distributes resources to them based on need.

Maintains an organized and efficient office by keeping department files and records in an accessible, orderly and current condition to assure appropriate confidentiality and a continuous work flow in the division/department.

Facilitates compliance with University, College/Department policies and procedures and external regulatory requirements.

Compiles cost data necessary for budget preparation and oversees operational expenditures within established guidelines. Explains budget variances and maintains budget files.

Performs related accountabilities as assigned or directed.

Minimum Qualifications

Knowledge/Education: Bachelors Degree or equivalent experience

Experience: Two (2) years of experience in an academic or other relevant office setting. Proficiency in confidential records maintenance, word processing, data entry, and expertise in use of computers and general office equipment.

Licensure, Registration, Certification: N/A

Desired Qualifications

Knowledge/Education: Bachelors Degree or equivalent plus five (5) years of operations experience in an academic or other appropriate office setting.

Experience: Advanced organizational and communication skills as well as the ability to gather and process student, personnel, or financial data and make recommendations for improved operational efficiency.

Physical Requirements :

Work requires the physical demands of standing, bending, lifting, stooping or performing other work requiring light physical exertion (up to 30 pounds) on an occasional basis (up to 15% of time) and frequent walking; or moderate physical exertion (up to 50 pounds) on an intermittent basis (not a routine part of the job).

Environmental Conditions :

Work is performed under basically normal working conditions in a standard office environment, but may involve intermittent to occasional exposure to unpleasant working conditions or undesirable elements.