Recruiting Coordinator

About xAI

xAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge.

Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity.

We operate with a flat organizational structure. All employees are expected to be hands‑on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important.

All engineers and researchers are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.

We’re looking for individuals with a knack for attention to detail, organization, and coordination. Our Recruiting Coordinators will handle everything from scheduling interviews to tracking candidate data and ensuring that candidates have a lasting positive experience throughout the interview process.

The ideal candidate has interest and possibly experience working in a fast‑paced startup‑like environment while wearing multiple hats to keep our candidate’s experience in mind. Availability, flexibility, and adaptability are the keys to success in this role.

• Play a crucial role within a fast‑paced environment while working to coordinate and manage onsite, phone, and virtual candidate interviews.
• Schedule candidate interviews and handle any type of candidate logistics promptly and accurately.
• Represent and facilitate exceptional partnerships with all stakeholders, candidates, hiring managers, and interviewers to drive excellent customer service and consistent, high‑quality work.
• Drive and participate in ad hoc process improvement initiatives and other special projects.
• Ensure data integrity and update candidate records in the applicant tracking system, Greenhouse.
• Evaluate and recommend recruitment strategies and solutions to make our processes more efficient.

• Bachelor’s degree or equivalent.
• Prior experience in people operations or recruiting functions.

• Excellent organizational, project management, and multitasking abilities.
• Strong interpersonal and communication skills.
• Previous experience in a fast‑paced environment.
• Ability to manage multiple ongoing projects, be flexible to change, and adapt to shifting priorities.
• Team player with a high sense of urgency.
• Excellent written and oral communication skills.

xAI reasonably believes that criminal history may have a direct, adverse and negative relationship on the following job duties, potentially resulting in the withdrawal of a conditional offer of employment:

• Access to information technology systems and confidential information, including proprietary and trade secret information, and/or user data;
• Interacting with internal and/or external clients and colleagues; and
• Exercising sound judgment.

xAI is an equal opportunity employer and does not unlawfully discriminate based on race, color, religion, ethnicity, ancestry, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, age, disability, medical conditions, genetic information, marital status, military or veteran status, or any other applicable legally protected characteristics.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable federal, state and local laws, including the San Francisco Fair Chance Ordinance, Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.

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