Administrative Assistant

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include:

• Serve as the on-site Payroll contact, conducting new hire orientations and providing policy guidance to employees.
• Monitor payroll systems to ensure accurate timekeeping records and process corrections as needed.
• Oversee site training programs, tracking both new hire and annual training compliance.
• Schedule inbound and outbound shipments utilizing WMS.
• Partner with site leadership during month-end financial close, including accruals, invoice coding, and reconciliation.
• Manage vendor communication related to invoice discrepancies, outstanding payments, and billing issues.
• Plan and coordinate employee engagement activities and site events.
• Monitor office supply levels and place orders to maintain inventory.

Position:
First (1st) Shift Administrative Assistant I

Shift: Sunday-Thursday 8:30am-5pm

Pay: $26.442308 per hour

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience:

• Experience with Oracle, Kronos and Markview systems over very similar software systems is highly desired
• Experience and/or aptitude to perform General Ledger (GL) coding for financial ledger entries.
• Maintain high levels of customer service and timely oral and written communication with client, vendors and co-workers.
• Responsible for purchasing and inventory management of site.
• Manage, edit and process timely and accurate payroll within Kronos and Oracle systems.
• Partner with site leadership during month-end financial close, including accruals, invoice coding, and reconciliation.
• Manage vendor communication related to invoice discrepancies, outstanding payments, and billing issues.
• Plan and coordinate employee engagement activities and site events, monitor office supply levels and place orders to maintain inventory.

Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages includes:

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Provide personal secretarial services and administrative assistance while exercising initiative and judgment on a regular basis. Work independently under general direction of the General Manager, providing administrative and clerical support including records management, billing, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates.

• Manage the accounts payable and receivable process. Obtain purchase Orders, validate and process invoices. Contact vendors regarding discrepancies.
• Review, transmit and manage weekly payroll process. Reconcile any issues that occur.
• Assist the General Manager with the month end close process.
• Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed.
• Use considerable judgment and initiative to determine the approach or action to take in non-routine situations.
• Screen telephone calls and visitors, ascertaining who can be redirected to subordinate managers or to other offices. Provide information to callers, requiring detailed knowledge of manager’s area of responsibility and general knowledge of company policies, practices and operations in an expeditious and courteous manner. Perform broad range of administrative details of highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost.
• Prepare a variety of highly confidential, specialized, and recurrent reports…