Facilities Coordinator, Zappos and Shopbop F2 Facilities Subsidiary

Facilities Coordinator, Zappos and Shopbop F2 Facilities Subsidiary Support

The Facilities Coordinator is an active member of the Zappos and Shopbop Facilities support staff team, driving and supporting network-wide facilities inventory control and preventive maintenance initiatives. Successful candidates will have an entrepreneurial, hands‑on approach, strong knowledge of corporate office maintenance material inventory, project estimating and scheduling, enterprise server CMMS experience, and data‑driven, analytical thinking and decision‑making skills. Effective presentation and persuasion skills are a must, as is the ability to function in a maintenance team environment.

This role requires the ability to influence without authority.

• Match completed work orders to invoices for accounts payable.
• Update the facilities budget tracker.
• Perform general office administrative tasks, including office housekeeping, inventory management, desk allocation, office safety maintenance, environmental hygiene coordination, contract management and renewal.
• Coordinate emergency repairs with external vendors, management, and purchasing.
• Create reports for the FM and maintain visual management charts dealing with PM completion, budget performance, downtime, labor tracking, and others.
• Own the organizing and maintaining of purchase orders, work requests and associated files.
• Promote and conduct good housekeeping practices.
• Coordinate with vendors and internal procurement teams to support office purchasing and delivery arrangement.
• Function as floor support for absenteeism and vacation support, as needed.
• Ensure and drive best‑practice standardization across facilities departments at all sites.
• Own office coordination in expansion project and relocation initiatives.

A typical day starts with reviewing emails and overnight reports, checking the maintenance schedule, and conducting facility walkthroughs to inspect HVAC, plumbing, and security systems. Midday often involves managing work orders, coordinating with vendors, handling maintenance and repair requests, and addressing occupant issues. The role also includes budget management, emergency response planning, and administrative duties such as approving invoices and maintaining records per external compliance requirements.

The Zappos and Shopbop F2 Facilities Subsidiary Support team is responsible for the day‑to‑day operations of the assigned building, keeping the lights on and ensuring a clean and safe working environment for internal and external customers. The team manages the physical space and all services that support internal operations, including maintenance, cleaning, and vendor support management.

• 1+ years of using a computer maintenance management system in planning, scheduling and auditing overall facilities/maintenance activities.
• 1+ years of working with computers and Microsoft Office products and applications.
• High school or equivalent diploma.
• Ability to work a flexible schedule/shift/work area, including weekends, nights, and/or holidays.

• 2+ years of maintenance planner/scheduler working within an industrial maintenance complex, manufacturing/distribution industries, or equivalent experience.
• Experience in material handling systems (MHS) installation, operation and maintenance.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit (Use the "Apply for this Job" box below). for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $54,900/year in our lowest geographic market up to $94,900/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job‑related knowledge, skills, and experience. Amazon is a total compensation company.

Depending on the position offered, equity, sign‑on payments, and other forms of compensation may be provided in addition to a full range of medical, financial, and other benefits. For more information, please visit  . This position will remain posted until filled. Applicants should apply via our internal or external career site.