President's Office Coordinator

Job Title

President's Office Coordinator

President's Office

Reporting to the Chief of Staff, the President’s Office Coordinator will serve as a member of the president’s support team to ensure the smooth operation of the President’s office. The role will work closely with the president to compose correspondence with both internal and external audiences, serve as the main technical support for the office, and assist with Board of Trustee meetings, annual college events and special events as needed.

• Assist with the President's calendar and scheduling, Board of Trustee meetings, Opening Convocation, Commencement related activities, and other large campus-wide events at the college.
• Serve as part of the president’s support team; answer phones, greet visitors, and have a working knowledge of the college’s services to assist with referrals and questions.
• Prepare presidential communications through use of Microsoft Word and other database programs; input information into appropriate databases and maintain the office files as needed.
• Assist the Chief of Staff, Executive Coordinator, College Events, Physical Plant, and dining services to coordinate special events, including on and off campus events and occasional evenings and weekends; provide support for any access needs to the president’s residence for events.
• Serve as backup support for designated members of the senior leadership team with purchasing, expense reports, coordinating and booking travel, scheduling meetings, proofing, editing, and creating informational documents.
• Serve as the main contact and support for external search firms for Senior Leadership position searches and coordinate in-house searches.
• Provide main technical support for phone, computer, and telecommunication equipment needed for board meetings, president’s office, and workroom; assist with both hardware and software issues as needed.

• High School diploma or G.E.D required;
  Bachelor’s degree strongly preferred.
• Valid driver’s license, good driving record, and eligibility for College’s insurance carrier.
• Three years of office administration experience required.
• Proficiency with Microsoft Office required; proficiency with database maintenance and reporting preferred; proficiency with spreadsheet and database applications required; proficiency with various hardware and software systems required.
• Strong writing and communication skills required.
• Ability to work effectively, collaboratively, confidentially, and efficiently with students, faculty, staff, trustees, community partners, and alumni required.
• Demonstrated ability to organize numerous projects requiring attention to detail, consistently meet deadlines, exercise professional judgment and solve problems.
• Experience in a college setting, especially in an administrative office and with an integrated board management software system, is preferred.
• Familiarity with Workday software is preferred.

A complete application includes a cover letter and a resume.

Rhodes is an equal opportunity employer that offers an excellent benefits package and a great working environment.

Mid‑Senior level

Full‑time

Consulting, Information Technology, and Sales;
Higher Education