Accounts Payable Specialist; Hybrid

Overview

SUMMARY OF POSITION:
The Accounts Payable Specialist supports the daily financial operations of ALCO Management by managing assigned payables for a portfolio of communities and ensuring invoices are reviewed, processed, and paid accurately and on time. This role plays a critical part in maintaining strong vendor relationships, supporting internal controls, and ensuring compliance with ALCO’s accounting policies and procedures. Through precision, collaboration, and attention to detail, the Accounts Payable Specialist contributes to operational excellence and supports ALCO’s mission of Building Community.

Daily Responsibilities

• Review invoices for accuracy and appropriate coding before approval and posting.
• Respond promptly to vendor inquiries to maintain strong relationships and ensure timely resolution of issues.
• Review and resolve exceptions within the accounts payable processing software.
• Review utility invoices in the Conservice dashboard for accuracy and proper allocation.

Weekly Responsibilities

• Process check runs and attach remittance details as needed.
• Review and verify vendor setup packets for accuracy and upload vendor information into Yardi Voyager.
• Reconcile purchasing card statements for assigned properties, ensuring backup documentation and proper expense coding.
• Review vendor Certificates of Insurance and update records prior to payment.

As Needed

• Coordinate with third-party service providers to push invoices for payment and approval.
• Partner with vendors to convert payments from paper checks to electronic formats.
• Provide backup support to the accounts payable team and other accounting functions as requested.
• Perform other related duties and special projects as assigned to support departmental and organizational goals.

This role operates within a collaborative Accounting and Finance environment, working closely with Property Accounting, Operations, Community Managers, vendors, and third-party service providers. The Accounts Payable Specialist manages multiple priorities and deadlines while maintaining accuracy, compliance, and strong communication across teams.

Education

• High school diploma or equivalent required; associate’s or bachelor’s degree in Accounting or Business preferred.

Experience

• Two or more years of experience in accounts payable or general accounting preferred; experience in property management is a plus.

Knowledge

• Familiarity with GAAP principles, vendor management, and internal control practices.

Technical Skills

• Proficiency in Microsoft Office, especially Excel.
• Experience with Yardi Voyager preferred.

Strengths and Mindset

• Organized, dependable, and detail-oriented with strong written and verbal communication skills.
• Accountable, service-oriented, and able to manage multiple priorities with accuracy and efficiency.