Office Administrator

Jackson Lewis P.C. has focused on employment and labor law since 1958, with over 1,000 attorneys nationwide. The firm consistently identifies new ways where workplace law intersects business, helping employers develop proactive strategies, strong policies, and business-oriented solutions that cultivate high-functioning, engaged work forces.

The firm is ranked in the First Tier nationally in Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, per U.S. News – Best Lawyers® “Best Law Firms”.

Work directly with the Office Managing Principal (OMP) and attorneys to ensure smooth daily operations and administration. The role primarily supports the Melville, NY (Long Island) office.

Reports to:

Senior Manager, Office Administration.

• Act as a strategic partner to the Office Managing Principal (OMP). Assist with strategic and tactical initiatives.
• Work collaboratively with OMP and staff to oversee budgeting, IT, facilities planning, HR and other functional areas in the office.
• Prepare capital and operating budgets and monitor expenses.
• Support all Firm policies and procedures.
• Administration responsibilities including: manage day-to-day office operations enabling OMP to focus on practice and business development.
• Recruitment of staff.
• Onboarding, orientation and training of staff as well as onboarding of attorneys.
• Off‑boarding of terminated employees.
• Supervise secretarial and other support staff.
• Coordinate the annual evaluation and compensation process for attorneys and staff and conduct interim evaluations for new support staff.
• Manage employee relation issues in the office.
• Make recommendations for staff assignments to attorneys.
• Monitor staff attendance, vacations, and other absences from the office and approve timecards.
• Manage support staff workflow and the mail/supply operation for optimum efficiency.
• Resolve general staff issues.
• Stay current with Firm technology enhancements/upgrades to act as primary office escalation contact.
• Work with various departments to coordinate logistics of staff training.
• Partner with Facilities on office renovations and maintenance.
• Support local Marketing events and Marketing Manager.
• Perform other administrative duties as assigned.

Note: The OMP is a practicing attorney with a large book of business that he/she manages in addition to office management.

For New York, the expected salary range for this position is between $140,000 and $150,000. The actual compensation will be determined based on experience and other factors permitted by law.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Seniority level: Mid‑Senior level

Employment type: Full‑time

Job function: Administrative

Industry: Law Practice