Accounting and Payroll Specialist

Accounting & Payroll Specialist

We are seeking a detail-oriented and dependable Accounting & Payroll Specialist to support the Finance team. This role is critical to ensuring the accurate processing of payroll, expenses, and vendor payments, as well as supporting monthly close and reporting activities. The ideal candidate is organized, efficient, and comfortable working with accounting systems and spreadsheets in a fast-paced environment.

• Utilize time and attendance systems to collect, review, and validate employee hours.
• Partner with managers to ensure timely submission of payroll data and resolve discrepancies.
• Monitor changes in schedules, overtime, and other factors impacting payroll accuracy.
• Enter payroll data accurately into the payroll system.
• Maintain payroll records, including deductions, adjustments, and supporting documentation.

• Collect, review, and assist with processing vendor invoices received electronically and physically.
• Code invoices accurately and ensure proper approvals.
• Reconcile vendor statements and ensure timely and accurate payments.
• Assist in resolving discrepancies with vendors and internal stakeholders.

• Collect monthly inventory reports from site managers and review for accuracy.
• Prepare and provide inventory reports to support month-end financial close.

• Perform weekly cash reconciliations and investigate discrepancies.
• Communicate and assist in resolving cash variances identified through reporting systems.

• Prepare and deliver monthly financial reports during the first week of each month.
• Provide general ledger extracts, financial summaries, inventory reports, and transfer summaries to support close activities.

• Assist the Finance team with insurance-related tasks and other administrative activities.
• Provide general accounting and back-office support as needed.

• Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience).
• 5+ years of experience in accounts payable, payroll, or bookkeeping roles.
• Strong understanding of payroll processing, basic accounting principles, and accounts payable processes.
• Proficiency in Microsoft Excel and comfort with data entry and reconciliations.
• High attention to detail, accuracy, and a proactive approach to problem-solving.
• Strong organizational and time management skills.
• Experience in a multi-site or operationally complex environment preferred.