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Office Administrator/ Coordinator Administrative Management

Document Controller

Job in Melton Mowbray, Leicestershire, LE130, England, UK
Listing for: HAYS
Seasonal/Temporary position
Listed on 2026-03-04
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator, Administrative Management
Job Description & How to Apply Below
Document Controller FTC FOR 9 months Melton Mowbray Starting ASAP

As a Document Controller, you will provide a support service to our project teams by ensuring that project design information / documentation is captured and stored in a methodical manner within Viewpoint for Projects (Our Common Data Environment (CDE for ease of retrieval by site teams.

  • System Administration:
    Act as the primary administrator for the company's Common Data Environment (CDE), overseeing the controlled upload, distribution, and archival of all project documentation.
  • Quality Assurance & Compliance:
    Perform quality checks to ensure all incoming and outgoing documents adhere to company formatting, naming conventions, and project information management standards.
  • Version Control & Traceability:
    Manage and maintain strict revision controls, ensuring the team always has access to the "single source of truth" and historical document data.
  • Transmittal Coordination:
    Formalise the exchange of information by generating and issuing official document transmittals and notifications to all relevant stakeholders.
  • Reporting & Data Distribution:
    Compile, format, and distribute project status reports to internal management and external clients, ensuring data accuracy and professional presentation.
  • Project Lifecycle Support:
    Coordinate the administrative "close-out" phase of projects, ensuring all handover documentation is complete, indexed, and delivered according to contract requirements.
  • Stakeholder Liaison:
    Act as a professional point of contact for the site team and senior leadership, providing administrative clarity and building effective working relationships up to Director level.
  • Be able to drive to different sites if needed in the midlands.
    • About You
  • Experience in a Document Control or Site Administration
  • Excellent verbal and written communication skills
  • Confident using systems such as Viewpoint for Projects
  • Strong organisational skills and attention to detail
  • Able to manage multiple priorities and deadlines
  • The ability to prioritise workloads to meet deadlines
  • IT literate across Microsoft packages
  • Clear communicator with the ability to support wider project teams
  • Must have a clean driving licence and access to your own car
    • If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
    If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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