Office ManagerExecutive Assistant

The Ideal candidate will have prior Executive Assistant Experience and have managed an executive's calendar and email. The key responsibility for this position is to get the CEO more time on his calendar and to improve the efficiency of the firm by creating, documenting, and improving all processes. Additionally, you will assist with the preparation of legal documents and handle all office correspondence that the CEO/Attorney would otherwise be doing.

You will answer phone calls and emails, arrange meetings and travel, and remind the team of upcoming deadlines.

• Calendar and schedule management: schedule meetings, appointments, and events; ensure no conflicts and optimize the executive's time.
• Meeting coordination: set up virtual and in-person meetings, prepare agendas, and ensure all relevant documents are prepared in advance.
• Email and communication management: sort, prioritize, and respond to emails on behalf of the executive when necessary.
• Drafting correspondence: compose and proofread emails, letters, memos, and other communications in a professional manner.
• Gatekeeping: act as the first point of contact for calls, emails, and inquiries, filtering non-essential communication.
• Travel coordination: book flights, hotels, transportation, and other logistics for business trips and prepare and submit travel and expense reports.
• Document management: maintain organized filing systems, both digital and physical, and ensure confidentiality.
• Client and stakeholder management: serve as a point of contact for external stakeholders and maintain good relationships.
• Problem solving and initiative: anticipate needs and make decisions in the executive's absence based on established protocols.
• Reporting and analytics: compile data for reports, monitor key performance indicators, and report on progress.

• Organizational skills and communication skills are necessary for this position.
• Comfortable working with all Microsoft Office products.
• Applicants must be able to type 50 words per minute or faster.
• Ability to work effectively in a fast‑paced environment and meet deadlines with quick turnaround times.
• Some college is preferred; a high school diploma or equivalent is required.

$50,000 – $65,000 per year.