Part-Time Office Administrator

Overview

Senior Helpers of Melbourne is seeking a reliable, organized, and detail-oriented Part-Time Office Administrator to support our growing home care agency. This role is ideal for someone who enjoys working behind the scenes to keep operations running smoothly while supporting both clinical leadership and caregivers.

Part-time

In-office on Tuesdays and Fridays. Occasional evening on-call shifts as needed.

The Office Administrator will work closely with the Director of Nursing and leadership team to support client onboarding, caregiver coordination, and daily administrative operations. This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare environment.

• Coordinate and manage internal onboarding of new clients
• Communicate with physicians’ offices, hospitals, and related healthcare providers
• Prepare, send, and track documents using Docu Sign
• Maintain and update client and caregiver records within Well Sky (experience required)
• Monitor and track caregiver training attendance and compliance
• Assist with scheduling support and administrative follow-up
• Provide after-hours on-call support in the evenings as needed
• Support general office operations, reporting, and special projects
• Work with the scheduling team

• Prior Experience With Well Sky Is Required
• Strong working knowledge of Microsoft Excel and Word
• Comfortable with document management, data entry, and compliance tracking
• Professional phone and email communication skills
• Ability to prioritize tasks and meet deadlines independently
• Healthcare, Home Care, Or Administrative Experience Preferred

• Highly organized and dependable
• Proactive and solution-oriented
• Comfortable working directly with clinical leadership
• Able to handle sensitive information with professionalism and confidentiality
• Team player with a positive attitude and strong follow-through

• Supportive, mission-driven team environment
• Meaningful work serving seniors and caregivers in our community
• Opportunity to grow with a rapidly expanding agency
• Direct collaboration with leadership and clinical staff

If you are organized, dependable, and enjoy supporting a team that makes a difference every day, we would love to hear from you.