Heartland Commons Coordinator
Job in
Medina, Medina County, Ohio, 44256, USA
Listed on 2026-01-17
Listing for:
Heartland Community Church
Full Time
position Listed on 2026-01-17
Job specializations:
-
Administrative/Clerical
-
Management
Job Description & How to Apply Below
A New Space. A New Opportunity.
Our Servant Leaders and Staff Team sense God calling us to invest in the next generations and construction is underway on a new Students space! During school hours, this space will function as a coworking and event center thus creating a unique opportunity for our congregants and their businesses to work, meet, and host events in a welcoming space!
With this in mind, we are hiring a Coordinator to plan, direct, and coordinate day‑to‑day operations and functionalities of Heartland Commons Leadership and Event Center. This role serves the Heartland Commons Partners (“Partners”) while providing an exceptional experience to all those that utilize Heartland Commons. The position will begin as part‑time, with the potential to transition to full‑time as needs grow.
Responsibilities include attending all partner events and overseeing vendors to ensure the facility remain in good and safe condition.
- Assist in the creation of the Leadership Center annual budget and complete all work within the approved budget.
- Welcome Partners during their first visit and provide building orientation.
- Coordinate rentals, donations, gather and maintain Partner Certificates of Insurance, etc. ensuring strict adherence to all established procedures.
- Ensure all coworking areas are set up in the approved room layout and are welcoming for Partner and staff usage (wiping down desks, vacuuming, trash removal, ensuring coffee and snacks are filled, etc.).
- Manage Office
RnD software and assist with any scheduling or donation issues. - Assist with Partner technology needs and coordinate support Technology Director only if needed.
- Track Heartland Commons facility usage and provide information to Finance.
- Provide Heartland Commons data and information to Communications for marketing purposes.
- Maintain Partner engagement scorecard.
- Assist with the Heartland Commons events to increase community and networking by creating, hosting and evaluating monthly events.
- Attend Partner events as assigned and provide assistance to Partner’s vendors, etc.
- Supply Team Lead with a tentative working schedule one week in advance to cover all Partner events.
- Schedule and oversee vendors as assigned.
- Hire and oversee a cleaning vendor for event and rented space building cleaning services.
- Collaborate with Facilities staff to ensure snow is removed for contracted events. Shovel appropriate areas for events when Facilities staff is not scheduled to work.
- Create facility usage estimates for all relationship types with Heartland. Ensure usage for meetings and events are booked on Office
RnD, give access to the building, and train people on how to utilize the building. - Create and manage the Facility Support on‑call schedule for the year.
- Act as a back‑up on the on‑call schedule for when an urgent need arises and the scheduled on‑call person is unavailable.
- Provide tentative wedding or funeral dates to the teaching team for Pastor assignment.
- Oversee the facility usage process working closely with hosts to meet their needs while ensuring the property is not damaged during their event.
- Maintain an inventory of cleaning supplies, paper products, garbage bags, etc., by submitting an order to the appropriate staff member.
- Greet visitors at the front desk and answer, screen, and forward incoming phone calls with a cheerful and welcoming attitude.
- Buzz visitors into the building, route visitors to the appropriate location, and answer questions.
- Stock, maintain and clean the coffee bar area including cleaning filters, milk dispensers and water lines.
- Meet with and provide relational investment and leadership to Partners.
- Provide spiritual guidance among Partners.
- Participate in mandatory All Call events.
- High school diploma or equivalent required.
- Three years related executive administration customer service in an office setting experience preferred.
- Notary Public, or willing to become certified.
- Satisfactory results on background check…
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