HR Specialist

Overview

Human Resources Specialist

The Housing Authority of Jackson County (HAJC) is seeking a Human Resources Specialist to support the agency across a wide range of HR responsibilities. In this position, you will provide comprehensive operational and administrative support across all core human resources functions to ensure compliant, efficient, and employee-centered HR services. The role oversees personnel records, HR systems, benefits, leave administration, safety, and compliance activities, ensuring accurate documentation, data integrity, and consistent application of policies and regulatory requirements.

It serves as a primary point of coordination with employees, managers, and vendors while managing complex, overlapping HR processes and sensitive matters. The position also supports recruitment and onboarding, contributes to process improvements, and helps maintain effective, responsive HR operations across the organization.

HAJC is committed to fostering a supportive and effective team that advances our mission of delivering safe, affordable housing to the community. The Human Resources Specialist plays a key role in this mission by managing the consistent and accurate delivery of essential HR functions, helping to create an engaged and well-supported workforce.

The Human Resources Coordinator Specialist performs a wide range of administrative and technical functions to support the day-to-day operations of the HR Department. This position ensures the accurate, timely, and compliant execution of core HR processes, including recruitment and onboarding, personnel records management, benefits and COBRA administration, leave and accommodation coordination, HRIS and data management, safety and compliance tracking, and required reporting and documentation.

Education and experience requirements:

• Bachelor’s degree in Human Resource Management, Organizational Behavior or Development, Business or Public Administration, the Applied Behavioral Sciences, Industrial Relations, or a related field; AND
• Two (2) years of progressively responsible administrative support that includes organizing/coordinating multiple, concurrent activities, including recruitment and selection experience; OR
• A valid SHRM Certified Professional (SHRM-CP) or PSHRA-CP certification substitutes for one year of professional HR experience; OR
• Valid Certification as a Professional in Human Resources (PHR) or SHRM-CP equivalent with three (3) years of administrative support experience; OR
• Experience only:
  Four (4) years of progressively responsible administrative support that includes organizing/coordinating multiple, concurrent activities, including recruitment and selection experience. A valid SHRM-CP or PSHRA-CP certification substitutes for one year of HR experience.

Salary Range:
Step 1 = $4,731 through Step 7 = $6,238. Placement on the salary scale is based on experience and qualifications; most new hires begin between Step 1 and Step 3.

The following outlines primary responsibilities of the position. They are not exhaustive and other duties may be assigned to meet organizational needs.

• Personnel Records & Employee Actions:
  Maintain personnel and medical records, manage personnel actions, payroll documentation, compliance and performance-related activities, and related records.
• Leave Administration & ADA Accommodations:
  Administer FMLA, OFLA, Paid Leave Oregon and other statutory leaves; educate employees; manage certifications, claims, tracking, and return-to-work processes; coordinate ADA accommodations and overlapping leave/workers’ compensation cases.
• HRIS, ATS & Data Management:
  Administer HR systems; manage onboarding/offboarding, records, benefits elections, performance-cycle tracking; conduct audits and maintain data integrity.
• Policy Maintenance, Compliance Tracking, Documentation & Workflow Support:
  Maintain policies and acknowledgments, postings, compliance records, HR metrics, and audit/reporting; coordinate communications and training tracking.
• Safety:
  Coordinate OSHA training, maintain safety records, manage injury cases, support return-to-work, and participate in the Safety Committee.
• Benefits Administration:
  Coordinate open enrollment, benefits data audits, COBRA compliance, vendor coordination, and total compensation reporting; support employee questions and ensure accurate elections.
• Recruitment, Selection & Onboarding:
  Support recruitment outreach, manage postings and ATS activity, communicate with applicants, coordinate temporary staffing, and oversee onboarding workflows and new-hire orientation.

Qualified candidates will demonstrate education, experience, and competencies to perform essential functions with accuracy and integrity.

• Knowledge
  :
  Principles and practices of HR administration; applicable employment and labor laws (FMLA, OFLA, ADA, OSHA, COBRA, HIPAA, public records); HRIS/ATS/LMS…