Part-Time Administrative Specialist ; Airport

Position: 8807 - Part-Time Administrative Specialist I (Airport)

Jackson County Employment Opportunity.

The Rogue Valley International-Medford Airport is seeking an enthusiastic individual to join our Security Team. This person believes in providing exceptional customer service and providing valued team support while working in a dynamic office environment. If you possess these skills and have an interest in aviation security, you are encouraged to apply for this position.

Jackson County strives to recruit, hire and retain the best employees!

• Must be able to work a flexible schedule to accommodate special projects needs and other coverage requirements.
• Pass a federal criminal background check prior to hire.
• This position is represented by union group SEIU.

I. Position Summary

Performs a variety of complex clerical and administrative tasks in support of a technical or moderately difficult nature in accordance with general practices and procedures of the specialized project, division or department. Works independently, exercises sound judgment and initiative, and receives occasional instruction or assistance as new or unusual situations arise.

II. Examples of Essential Position Duties (The following duties represent some of the principal job duties;

however, they are not all-inclusive. Other duties may be required or assigned.)

• Performs complex clerical and administrative duties in specialized areas.
• Composes correspondence, proofreads documents; receives, logs and routes complaints.
• Assists the public in person and by telephone; answers complex questions and makes basic interpretations of departmental policies and procedures when conveying information to the public, other departments and staff.
• Sets up and maintains complex paper and computer filing and record keeping systems, indices and registers; researches files and prepares reports as required for departmental purposes.
• Computes or verifies data, enters and retrieves data from computer terminals, and reviews computer print outs for accuracy, may perform quality assurance checks.
• Takes and maintains inventory records as assigned; operates a variety of office equipment and machines.
• May perform general bookkeeping and accounting functions and coordinate department budget; schedules staff, meetings and locations.
• May train, monitor and provide functional guidance to other clerical personnel in office procedures, policies, equipment operation and technical matters.
• May work on special projects including planning and coordinating.
• Adheres to regulatory requirements, collective bargaining agreements, County and departmental policies and procedures, required trainings, as well as safe work practices.
• Develops and maintains effective internal and external working relationships at all levels.
• Has regular and reliable attendance. Overtime may be required.

III.

Minimum Requirements (Performance of the essential duties of this position includes the following requirements, physical demands and/or working conditions)

Education and Experience

• High school diploma or equivalent AND four years of progressively responsible clerical and office support experience including experience overseeing the activities of an office project; OR
• Any combination of education and experience which provides the applicant with the desired skills, knowledge, and ability required to perform the job.

License, Certificate or Other

None

IV. Other Requirements Knowledge,

Skills and Abilities

Requires a knowledge of modern office practices and procedures; business English composition, spelling and basic arithmetic. Ability to type accurately a variety of complex materials rapidly and accurately; operate office equipment and machines with accuracy and skill; alphabetize and arrange in numerical order; understand and follow oral and written instructions; implement new procedures and processes; understand, interpret and follow departmental procedures, rules and regulations;

prioritize and organize work and train other staff; make decisions independently; make fast and accurate computations; compile data and prepare complex reports; establish and maintain effective working relationships with those contacted in the course of work.

Physical Demands (Performance of the essential duties of this position includes the following physical demands)

Ability to work in a standard office environment; requires the ability to exert a small amount of physical effort in sedentary to light; may require some moderate lifting, bending, reaching, kneeling and some climbing requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing, filing, data entry, and/or use of calculators, ten-key adding machine, or other office equipment or supplies.

Working

Conditions (Performance of the essential duties of this position includes the following working conditions)

Work is generally performed in an office environment and may include exposure to disruptive people.

V. Additional Information

This classification description is not intended to be an exhaustive list of duties, knowledge,…