SOESD - Administrative Assistant III; Communications and Partnerships

Position: SOESD - Administrative Assistant III (Communications and Partnerships)
Description Position Type:

Secretarial/Clerical/Administrative Assistant III

Date Posted:

1/15/2026

Location:

Medford Office The Administrative Assistant III will support the Communications and Partnership (CaP) Coordinator by assisting with communication, scheduling, and documentation. This position will play a key role in supporting inclusive, equitable systems and practices that reflect the needs of our employees and the communities we serve, creating sustainable change rooted in our shared values. The AA III will also support data collection, event coordination, and collaboration within the agency, with district personnel, and with community partners.

This role will contribute to SOESD's internal communication plan, assist with the agency-wide newsletter, and play a central role in supporting social media working in collaboration with the CaP Coordinator to ensure brand consistency across platforms, including the SOESD website. Strong attention to detail, follow-through, reliability, and the ability to work both collaboratively and independently are essential.

About SOESD

Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival.

For more information on living in the Rogue Valley, please see:

* Education:

* Cultural Opportunities:

* Recreational Opportunities:

* Health Care:

Administrative Assistant III (Communications and Partnerships)

Position Goal

To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assist in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies;

serving as a representative for the program as directed by the administrator.

Level of Responsibility / Supervision

Employees in this position are distinguished by the greater complexity of and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures.

Duties & Responsibilities (Positions may consist of some or all of the following duties)

1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations.

2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements.

3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials.

4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person.

5. Sorts, screens, distributes, and responds to correspondence within program / department in a variety of formats (US Mail, courier mail, and e-mail.)

6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout…