Administrative Assistant

Administrative Assistant

Department: Correctional

Employment Type: Full Time

Location: Jackson County

Compensation: $25.00 - $28.00 / hour

Reports to Health Services Administrator

• This position is full-time (Monday-Friday, 7am-3:30pm)
• Must submit to a criminal background screen and maintain security clearance
• Must submit to a pre-employment drug screen
• Follows all County Policies and Procedures with regard to security and patient contacts
• Attends mandatory monthly staff meetings and annual trainings either by phone or in person
• Scans paper documents into medical record
• Reviews medical records for accuracy and completeness of documentation prior to scanning
• Reviews Release of Information for accuracy and transmits to appropriate outside agency/provider
• Reviews sent ROIs and monitors receipt of records
• Maintains HIPPA log for all records released
• Completes requests for approval of, and scheduling for, outside appointments
• Keeps all information regarding patient appointments confidential between security and the HSA only

• Performs other administrative duties including, but not limited to, tracking statistical data, faxing requests for records, reconciling records received, scanning documents into the EMR, and inventorying and ordering pharmaceutical and medical supplies
• Prepares packets for quarterly and annual MAC meetings, CQI, and infection control meetings
• Prepares agenda, handouts, and minutes for the monthly staff meeting
• Treats staff, security, and all patients with respect and professionalism.
• Follows chain of command at all times
• Follows all PREA guidelines and standards as set by the Sheriff’s Office
• Other duties as necessary