Outsourcing Coodinator

Outsourcing Coordinator

The Outsourcing Coordinator is responsible for coordinating outsourced vendor work and performing quality inspections on incoming vendor-supplied materials. This role ensures outsourced parts and services meet company quality standards, are completed on schedule, and align with production and project timelines. The Outsourcing Coordinator serves as a key link between vendors and internal teams, tracking progress, deadlines, and quality compliance.

• Perform incoming quality inspections on vendor-supplied materials, components, and outsourced work to ensure compliance with drawings, specifications, and quality standards.
• Document inspection results and determine what is out of spec or incorrect materials. Coordinate corrective actions with vendors and inform team as needed.
• Schedule and coordinate outsourced manufacturing and service work with approved vendors.
• Communicate requirements, deadlines, and expectations clearly to vendors.
• Track vendor progress, lead times, and delivery schedules; proactively follow up on delays or issues.
• Maintain detailed records of outsourced jobs, inspection results, and vendor performance.
• Collaborate with Engineering, Quality, Purchasing, and Production teams to resolve quality or schedule issues.
• Support vendor selection, onboarding, and assist in any performance evaluations based on requests from SCM.
• Assist with continuous improvement efforts related to outsourcing processes and incoming quality control.
• Ensure compliance with company policies, safety standards, and quality management systems.
• Communicate with preferred vendors to compile RFQ on parts or assemblies.
• Collaborate with purchasing department to have tasks completed within designated timeframe.
• Consolidate parts to prepare shipments to vendors by means of pallet or crate.
• Travel to vendor to make clarifications, inspect, and deliver parts.
• Other duties as assigned.
• Compliance with all safety rules and regulations.

• Associate’s degree or equivalent experience in Manufacturing, Quality, Supply Chain, or a related field preferred.
• 2+ years of experience in quality inspection, manufacturing coordination, or supply chain support preferred.
• Ability to read and interpret engineering drawings, specifications.
• Strong organizational and time management skills with attention to detail.
• Effective written and verbal communication skills.
• Proficiency in Microsoft Office; ERP/MRP system experience preferred.
• Basic understanding of manufacturing processes and inspection methods.
• Work safely without presenting a direct threat to self or others.
• Strong work ethic, attention to detail, and a positive team attitude.
• Consistently adhere to assigned work schedule, ensuring punctuality and reliability.
• All offers are contingent upon passing a drug screen.

• Experience with incoming inspection or supplier quality.
• Familiarity with inspection tools such as calipers, micrometers, height gauges, etc.
• Knowledge of ISO 9001 or other quality management systems helpful.
• Experience coordinating outsourced or contract manufacturing work preferred.

• Quality-focused mindset
• Vendor coordination and follow-up
• Attention to detail and documentation accuracy
• Problem-solving and root cause thinking
• Ability to manage multiple vendors and deadlines
• Cross-functional collaboration

• Combination of office and shop‑floor environment.
• Occasional visits to vendor facilities may be required.
• Overtime may be required during peak workload periods.

• Ability to stand for extended periods during inspections.
• Ability to lift up to 50 lbs. as required.