Office Specialist Technician

Yamhill county has one regular, full-time position for an office specialist technician.  This position performs a wide variety of advanced, highly responsible, technical and specialized clerical, accounting, data entry and auditing duties required to support the county clerk's office.  Exercise considerably independent judgment and discretion involving technical considerations and interpretation of statutes. A greater involvement in subject matter distinguishes this classification from other office specialist classifications.

Supervision received:

Works under general supervision of an administrative superior who reviews work for conformance to department standards.

Supervision exercised:

Supervision is not a responsibility of this class; however, an experienced employee in this class may provide on-the-job training and orientation to a new employee in this or a lower-level class.

Duties and responsibilities include essential functions of positions assigned to this classification. Depending on assignment from the chief deputy, the employee may perform a combination of some or all of the following duties:

* processes daily mail, verifies proper fee payments, and numbers recorded instruments.

* provides advanced technical assistance to members of the public and staff in program areas related to recording of real property transactions, plats, commissioners' journal, public records, licenses, and election administration.

* performs data entry, maintenance, and update to voter registration and recording centralized systems.

* assist citizens with application processes for a variety of county programs, services, licenses, voter registration, passports, and property records.

* records, maintains, and follows retention procedures for various property records, military discharges, and marriage license indexes.

* provides support for all elections, including but not limited to processing voter registrations; updating computer records; and assisting with the recruitment of election workers, as directed.

* assists with duties associated with the yearly session of the property value appeals board as necessary.

* acts as a trusted source of information for questions from both the public and fellow staff.

* provides customer service support in person, by telephone or via written correspondence.

* performs daily cash transactions and supports entry-level accounts payable functions, including collecting and recording cash payments, balancing transaction receipts, and data entry.

* performs other duties as assigned.

* operates office equipment and computers with multiple specialized software systems and platforms.

The benefits

Yamhill county offers generous employee benefits:

* 15 paid holidays per year.

* 19.5 days of flexible earned time (fet) accrual in the first year (based on an 8-hr day).

* pers (public employee retirement system) - 100% employer funded contributions.

* full health benefit offerings with employee premiums starting as low as $70.13/month for ppo and $0 monthly for hmo for 2025 to 2026 plan year.
* * qualifying employer for public service student loan forgiveness.

* subject to the afcsme collective bargaining agreement (7/1/2023 - 6/30/2026).

Our community

Yamhill county has approximately 109,000 residents and is a very desirable place to live in the heart of the willamette valley wine country.  Yamhill county is home to linfield university and chemeketa community college in mcminnville and george fox university and portland community college in newberg.
Yamhill county is centrally located in the willamette valley, within proximity to the oregon coast, the portland and salem metropolitan areas, and the oregon cascade mountains.  Wide varieties of indoor and outdoor recreation opportunities are available.  We have the benefits, appeal and superior quality of life found in a small-town community, while enjoying active social and cultural lifestyles found in larger metropolitan areas.

Required information

Under the provisions of the immigration reform and control act of 1986, any person hired or rehired is required to provide evidence of identity and eligibility for employment. Yamhill county does not offer visa sponsor ships. The county verifies the valid work authorization of each employee using form i-9 and the e-verify program.

Yamhill county is an equal employment opportunity employer and values diversity.  

All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other factor prohibited by law or regulation. Veterans are encouraged to apply. Do not include information or photos that would identify those personal traits.

Documents included with this identifying information will be removed from the application packet.

Some positions require a criminal history check and a review of driving record. All county positions…