Accounting Specialist

Job Title:

Accounting Specialist

Job Description

The Accounting Specialist I is responsible for core accounting operations, focusing on the General Ledger, financial reporting, reconciliations, compliance, and the integration of Student Accounts and Financial Aid activities into the institution's financial records. This role supports ERP system implementation and optimization, ensuring accounting accuracy, internal controls, and regulatory compliance. The position acts as a liaison between Accounting, Student Accounts, Financial Aid, and IT to ensure transactions are properly recorded, reconciled, and reported in accordance with GAAP, FASB, and federal regulations.

Responsibilities

+ Maintain and manage the General Ledger, including the chart of accounts, accounting strings, and fund/project structures.

+ Prepare and post monthly, quarterly, and annual journal entries.

+ Produce monthly trial balances and quarterly/annual financial statements.

+ Perform account reconciliations, including cash, receivables, liabilities, net assets, and inter-fund balances.

+ Support annual financial statement preparation and external audits, including PBC schedules and audit coordination.

+ Serve as an accounting functional resource for ERP configuration related to the General Ledger, Student Accounts, and Financial Aid.

+ Assist with data mapping, migration, validation, and reconciliation during system transitions.

+ Develop and execute accounting-focused testing (journal entries, balances, reconciliations, and reports).

+ Identify process improvements and automation opportunities within the ERP environment.

+ Maintain accounting policies, procedures, and documentation related to system workflows.

Essential Skills

+ Strong knowledge of GAAP/FASB and fund accounting.

+

Experience with ERP systems (e.g., Banner, Workday, People Soft, Colleague, or similar).

+ Advanced Excel skills for reconciliation, analysis, and reporting.

+ High attention to detail, strong internal-control mindset, and excellent documentation skills.

Additional

Skills & Qualifications

+ Bachelor's degree in Accounting or a related field.

+ 1-3 years of progressively responsible accounting experience.

+

Experience with financial statement preparation, reconciliations, and audits.

+

Experience with ERP system (ability to take on main POC for all things ERP project and eventually support other departments through the process as well).

+ Higher education experience preferred.

Work Environment

The work environment is a small, lean finance office with a strong emphasis on collaboration. The culture is relaxed and calm, focused on learning and mutual support. Cross-training is encouraged, allowing employees to grow beyond a single functional lane. There is a close partnership with accounting, finance leadership, and ERP stakeholders. A knowledge-transfer period of at least four months is provided with a current employee who is preparing to exit.

Job Type & Location

This is a Permanent position based out of Mcminnville, OR.

Pay and Benefits

The pay range for this position is $65000.00 - $65000.00/yr.

tuition reimbursement month off for holiday break

Workplace Type

This is a fully onsite position in Mcminnville,OR.

Final date to receive applications

This position is anticipated to close on Mar 13, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.