Program Coordinator

Title: Program Coordinator

Employment Status: Full Time

Location: Hybrid - Fairfax, VA

Salary Range: $60,

About Muslim Aid USA

Muslim Aid USA (MAUSA) is a faith-based American international charity that provides vital support to communities affected by natural disasters, conflict, and chronic poverty. MAUSA also addresses hunger, disease, illiteracy, discrimination, debt, and lack of skills or opportunity. Rooted in the Islamic values of compassion, justice, and human dignity, MAUSA serves all people regardless of faith.

Position Overview

The Programs Coordinator plays a key support role within Muslim Aid USA's Programs team, working in close partnership with the Programs Director and colleagues across Muslim Aid's U.S and international offices. This position is responsible for supporting the day-to-day coordination, tracking, and administration of MAUSA-funded programs. Core duties include reviewing partner submissions, managing reporting and closeout processes, coordinating payments, maintaining accurate records, and ensuring program data is consistently updated and reliable.

This role is ideal for someone who is detail-oriented, proactive, and comfortable juggling multiple priorities in a mission-driven, fast-moving environment.

Key Duties and Responsibilities

• Maintain complete, accurate, and well-structured records for all program documentation, including agreements, proposals, contracts, due diligence materials, and partnership documents.
• Support the administration of grants and sub-awards funded by MAUSA by reviewing proposals, budgets, and contractual documents, assisting with revisions, and providing ongoing guidance to implementing partners.
• Track partner performance and financial usage to ensure compliance with approved budgets and project objectives.
• Work closely with organizational leadership to cultivate and steward relationships with donors and funding partners, contributing to fund development efforts through grant writing, outreach to prospective grantors, and relationship-building to strengthen the organization's funding portfolio.
• Provide operational and administrative assistance related to invoice processing, expense tracking, and budget monitoring to promote fiscal responsibility and transparency.
• Use internal management systems to track donor commitments, outputs, and project assignments throughout their full lifecycle.
• Collect programmatic data and contribute to the development of donor-facing narrative reports that highlight impact, outcomes, and progress.
• Assist with the review, updating, and improvement of educational and informational program materials.
• Ensure program databases are consistently maintained, accurate, and accessible for internal reporting and decision-making.
• Carry out additional responsibilities as needed to support the effectiveness and growth of the Programs department.
• Support the monitoring and evaluation of programs within the United States and internationally by tracking performance indicators, reviewing reports, and contributing to assessments of project effectiveness and impact.
• Travel internationally up to 20% of the time, often on short notice, to support program monitoring and partner engagement, including travel to fragile and insecure environments as required.

Required Experience and Qualifications

• Bachelor's degree from an accredited college or university in Social Science, International relations, Nonprofit Management, Development studies, International Development or related fields
• Minimum four years of hands-on experience working with grant management in both U.S.
  
  -based and international contexts.
• Exceptional attention to detail with a strong commitment to producing high-quality, accurate work.
• Proven ability to operate effectively in a deadline-driven environment while independently managing responsibilities.
• A growth-oriented mindset with a strong interest in learning, skill development, and continuous improvement.
• Prior exposure to project coordination, international development work, and financial or administrative processes is required.
• Strong written and verbal communication skills, including the ability to collaborate, negotiate, and build trust with diverse stakeholders.
• Ability to think strategically while also executing operational tasks efficiently and thoughtfully.
• Highly organized, with the capacity to manage multiple projects and competing priorities simultaneously.
• Alignment with Muslim Aid USA's mission and faith-inspired values, coupled with a genuine commitment to humanitarian impact.
• Willingness and availability to respond to urgent matters or time-sensitive issues including responding to emergencies when required.
• Willingness and ability to travel internationally on short notice (within 48 hours) in response to emergencies or urgent programmatic needs.