Director of Facilities and Security - Madeira School; VA

Director of Facilities and Security - The Madeira School (VA)

Title: Director of Facilities and Security

Department: Facility Services

Reports to: CFO

FLSA Status: Exempt

Application Process:

• Recruitment is being managed by The Stone House Group, the sole point of contact for this search.
• To apply, please submit: resume, personal statement/cover letter, and three references.
• Inquiries may be directed to

Summary:

Under the general direction of the Chief Financial Officer, this position directs the planning and administration of the care and upkeep of all physical facilities and property of the School, including their underlying systems and components. The Director is responsible for the strategic planning of campus facilities to ensure alignment with the School’s mission, and will assist in the planning and management of the School’s capital renewal and replacement budgets as they relate to the support of plant maintenance and improvements.

The role participates in the strategic development and management of the campus, and advises the administration on all institutional policies and procedures related to the physical resources of the School, including regulatory requirements and safety considerations. This position will oversee and manage many contractor relationships and be expected to assure performance consistent with high practical standards.

Key Accountabilities:

• Directs all staff and functions relating to Buildings, Grounds, Logistics, and the maintenance trades
• Supervises all facilities operations, including service requests, maintenance, and management of facilities personnel, assigning work orders to appropriate staff and ensuring timely completion.
• Responsible for facilities planning and space management, in conjunction with others
• Collaborates with academic and staff leadership to understand the facilities work needed to support the School’s mission and operations (e.g. athletics, technology, and security)
• Recommends and manages a facilities annual operating budget and facilities capital budget, reviewing reports and managing and controlling expenditures including personnel costs to make the best use of School resources.
• Lives on campus and provides Dorm duties as needed
• Develops and maintains facilities renewal plans to ensure the long‑term preservation of the campus
• Communicates with the school community regarding facilities issues
• Hires, supervises, directs and evaluates the Buildings and Grounds staff plus all hired consultants and contractors engaged by The Madeira School for facilities work. Manages all aspects of the department’s accounting using contemporary computer systems.
• Coordinates construction and remodeling activities, street and parking lot resurfacing, etc.
• Ensures compliance with applicable building codes, environmental regulations, and sustainability reporting standards.
• Maintains athletic playing fields and swimming pool
• Maintains operation of the waste treatment plant and all testing and reporting required by the State of Virginia
• Maintains blueprints and specification files for all buildings, systems and major equipment
• Initiates and approves requisitions for purchase of materials, supplies and contractor’s services
• Develops and implements programs and schedules for preventive maintenance, equipment replacement, and energy conservation
• Experience with energy management systems, building automation systems, and data‑driven performance tracking
• Deep knowledge of green building standards (LEED, WELL, Energy Star, etc.) and sustainable operations practices.
• Familiarity with Greenhouse Gas (GHG) accounting frameworks (e.g. WRI Protocol, Scope 1–3 Emissions)

Working Conditions and Physical Effort:

• Work involves moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
• Work involves moderate physical effort. Requires occasional handling of heavy objects and the ability to regularly stand, walk, and climb stairs in the performance of property inspections and management duties.
• Exposure to hot/cold, wet/humid weather conditions and dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.

Position Requirements:

• Bachelor…