Senior Specialist - Procurement

Senior Specialist - Procurement

Job :  | Category:
Procurement |

Location:

US-VA-Mc Lean

DMI is a leading provider of digital services and technology solutions, headquartered in Tysons Corner, VA. With a focus on end-to-end managed IT services, including managed mobility, cloud, cybersecurity, network operations, and application development, DMI supports public sector agencies and commercial enterprises around the globe. Recognized as a Top Workplace, DMI is committed to delivering secure, efficient, and cost-effective solutions that drive measurable results.

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Digital Management, LLC (DMI) is seeking a full-time Senior Specialist to support its Federal Subcontracts team.

This candidate will ensure the procurement of suitable supplies, services, and equipment in a timely and cost-efficient manner. The candidate will ensure that such procurements fall within the requirements and limitations defined by the applicable authorization. This candidate will also be responsible for tracking bid/quotations, no bids, follow‑ups, procurement opportunity research, supplier and customer research, communication with the organization’s suppliers and customers, order entry and acknowledgements, and routine contract follow‑ups including near‑and overdue status.

The individual holding this position works under the supervision and guidance of the Senior Director of Subcontracts and Managed Services, and functions as a liaison between DMI’s internal project management teams, subcontractors, sources of supply, and sales representatives. Judgment, initiative, and resourcefulness are required in making decisions regarding the quality and cost of products required.

Duties and Responsibilities:

• Obtain quotes from vendors for purchases under $100K.
• Produce, receive, track, and evaluate quotations and bids for required products.
• Negotiate with suppliers to obtain COTS products at the best quantity/cost.
• Prepare purchase orders and changes for required products.
• Purchase material and services via the Procurement P‑Card and maintain and reconcile the Procurement Log monthly and provide to AP for payment.
• Maintain communication with suppliers during the course of procurement action to ensure timely delivery in compliance with the requirements of the procurement document.
• Update and maintain the Reps and Certs database.
• Update and maintain the Insurance Certificates database.
• File and maintain all procurement files.
• Timely response to all formal customer and subcontractor/vendor inquiries and issues.
• Verbal and written communications must be timely and of consistently high quality in content, style and clarity.
• Perform complex data entry in various systems with a high level of accuracy.
• Assist in any projects with minimal errors in deadline‑driven environment.
• Respond effectively to changing workloads and priorities.
• Preparation and negotiation of Non‑Disclosure Agreements and Teaming Agreements.
• Maintain subcontract files/documentation in accordance with company policy, FAR, DFARS and other regulations.
• Coordinate contract close‑out efforts with subcontractors.
• May perform other duties as assigned.

• BA/BS Degree in Business or an associated discipline or equivalent experience preferred, but AS/AA acceptable with appropriate experience in Federal Subcontracting.
• A minimum of five years’ experience in purchasing materials and subcontract administration.
• Ability to understand and follow instructions precisely, effective interpersonal skills, computer education and/or experience, effective communication skills in both verbal and written form.
• Working knowledge of Federal Procurement (Knowledge of CPSR a plus).
• Working knowledge of FARs and DFARs.
• Knowledge of sources for supplies and electronic components (national and local).
• Experience working in a CPSR Approved Purchasing System Environment.
• Experience with Microsoft Word, Excel, Outlook, SharePoint, and MS Teams required.
• Experience with Deltek Costpoint required.
• Ability to use independent judgment and creativity to address and resolve issues.
• Experienced negotiator.
• Must be able to maintain high level of confidentiality and…