RFQ C004579 - Administrative Coordinator; CPMO

's-Gravenhage, Netherlands | Posted on 07/01/2026

McBride, based in McLean, VA, USA, and with offices in Brussels and Bucharest (McBride International), is a Prime Contractor on the NCIA A&AS Framework. We are a management and IT consulting firm with significant professional services experience that includes IT transformation, project management, digital transformation, strategic planning, business process improvement, change management, human capital management, systems engineering, and operations. Due to our excellent relationship with NATO and the first-class, security cleared candidates that we source and supply from all 32 NATO nations, we are extremely privileged to ask you to review this role to assess your suitability of skills.

You will be working as a contractor for our client – NATO Communications & Information Agency (NCIA) NATO Communications & Information Agency (NCIA) NCIA was established on 1 July 2012 from a merger of several NATO entities. It has a 65-year legacy of supporting NATO operations, missions, and exercises and is on the front lines against cyber threats, protecting NATO's networks 24/7.

NCIA provides expertise and services that are critical to NATO's ability to fulfill its core tasks of consultation, collective defence, and crisis management.

The incumbent will be accountable for a variety of administrative tasks such as coordinating the preparation of reports, presentations and other informational documents while ensuring the administrative productivity of the office is maintained to a high standard. In addition, he/she is responsible for building effective working relationships with staff and acting as a liaison between departments.

• Organises knowledge assets and oversees the life cycle of identifying, capturing, classifying, storing, and maintaining assets.
• Facilitates sharing, collaboration and communication of knowledge.
• Implements specific knowledge management initiatives.

• Manages the delivery of business administration services
• Filters and prioritises meeting requests, manages room bookings for meetings and briefings.
• Manages travel requirements for the team.
• Ensures managers have the information and resources needed to support ongoing processes and changes in processes.

• Applies advanced features and functions of all key office products.
• Works with all kinds of office support software to finish complex tasks.

• Assists in developing administrative process flow to and from other functions and departments.
• Contributes to administration improvements and best practices.
• Coordinates preparation and distribution of standard reports, processes and documents requirements for equipment or staff requisitions.
• Organises and coordinates meetings and briefings.
• Develops and maintains physical and electronic filing systems.
• Performs all aspects of administrative support for CPMO.
• Establish and maintain communication channels with stakeholders.

• Support the team with managing Excel files and analysing data.
• Create and maintain the team SharePoint site.
• Consolidate Service Now and Oracle data relating to CPMO funding.
• Monitor time accounting and ensure it is submitted in a timely manner by the team.

Education:

Higher vocational training in a relevant discipline with 3-years post-related experience, or a secondary educational qualification with 5-years post-related experience.

Experience:

• Proven experience in working independently and applying appropriate judgement when handling confidential materials.
• Experience in drafting accurate and concise minutes, reports, documents, etc.
• Experience in the application of strong planning, analytical and problem-solving skills. Proven ability to build relationships with staff at various levels and across departments.
• Experience in content management and document management systems using metadata;
• Advanced knowledge of Word, PowerPoint and Excel.