Senior Site Specialist, Corporate Real Estate

Senior Specialist, Corporate Real Estate

The Senior Specialist, Corporate Real Estate plays a vital role in FINRA's Corporate Real Estate team by providing comprehensive facilities management, technical systems expertise, and operational coordination across FINRA locations. Under general direction of the Manager, Corporate Real Estate, the role combines hands‑on facilities oversight with data management to ensure optimal workplace environments that support FINRA's regulatory mission. The role requires technical knowledge, strong vendor management skills, and excellent customer service skills to maintain efficient and effective work spaces.

• Facilities Operations - Ensure the coordination of maintenance, repair, and janitorial operations across FINRA locations by managing relationships with regional technicians, national vendors, and contractors.

  • Implement standardized inspection protocols and centralized service request systems to ensure consistent, timely resolution across the portfolio.

• Space Planning & Systems Management - Maintain accurate space data in FM Systems, collaborate with architects and engineers on AutoCAD floor plans.

  • Coordinate office moves, additions, and changes including telecommunications and security requirements.

• Financial Management & Budget Support

  • Support budget preparation across all facilities.

  • Process and code invoices with proper cost allocation and cross‑site analysis.

  • Generate portfolio‑wide occupancy reports and departmental chargebacks.

  • Identify cost‑saving opportunities through economies of scale and standardization.

• Vendor Relationship Management

  • Effectively manage multi‑disciplinary vendor relationships.

  • Facilitate standardized vendor training on FINRA procedures and compliance standards,

  • Maintain insurance certificates and service agreements, and

  • Monitor performance delivery.

• Multi‑Site Property Management & Stakeholder Relations

  • Serve as liaison with landlords and property representatives.

  • Coordinate services between staff and contractors.

  • Serve as a contact for facilities inquiries and complaints.

• Administrative & Emergency Response Support - Support property management across all locations, participate as first responder team member, and remain updated on and in adherence to Incident Response and Business Continuity plans.

• Database Management & Reporting - Maintain standardized database structures and reports for all facilities, maintain facility records, and create automated data import routines as needed.

• Training & Process Improvement – Support facilities management system training to corporate users across locations, document processes and procedures, research and implement industry best practices across the portfolio, and drive operational efficiency that benefit the entire facilities network.

• Demonstration of FINRA’s values.

• Collaboration, both in‑person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity.

• Bachelor's degree in Facilities Management, Business Administration, or related field, or equivalent combination of education and relevant experience required.

• Minimum five (5) years of experience in facilities management or corporate real estate.

• Technical proficiency with facilities management software (FM Systems) and AutoCAD.

• Strong knowledge of Microsoft Office products (Word, Excel, Outlook).

• Experience with building systems and maintenance requirements.

• Experience with lease administration, lease abstraction.

• Strong financial acumen including budget tracking and invoice processing.

• Excellent organizational and problem‑solving abilities.

• Outstanding communication and customer service skills.

• Strong vendor management skills and experience coordinating vendors and service providers.

• Ability to effectively coordinate multiple priorities in a professional environment.

• Full‑time onsite presence in a FINRA office location required

• Must be able to work outside of normal business hours and remain on‑call 24 hours/day.

• Some travel required.

For work that is performed in CA, CO, FL, TX, IL, PA, MA, MD, VA, Washington, DC, NY and NJ, please refer to the chart below for the…