Administrative Assistant

Overview

As an Administrative Assistant (Contract), you will lead administrative tasks in support of 5 VPs onsite in our McLean, VA headquarters. You will be responsible for calendar management, domestic and international travel itineraries, meeting and event planning and more.

• Route calls and emails to appropriate Team Members on behalf of the executive
• Prepare business letters, agendas, and presentations, typically using Microsoft Office
• Successfully partner with internal departments resolving day-to-day administrative challenges
• Implement and monitor programs as directed by management and see the programs through to completion
• Handle inventory of assets and supplies for current Team Members and assist with onboarding new Team Members
• Assist with all aspects of administrative management, directory maintenance, logistics, equipment and storage
• Schedule and handle all meetings, interviews, events and other similar activities for the executive and perform multifaceted general office support
• Assist in the preparation of regularly scheduled reports to include submitting and reconciling expense reports

The success in this role will demonstrate itself through the following attributes and skills:

• Excellent social and communication skills
• Aptitude for staying calm and effective while handling multiple concurrent demands and prioritizing responsibilities
• Solves problems effectively and creatively while maintaining a high level of professionalism and integrity

• Three (3) years of administrative experience
• Experience supporting multiple senior leaders concurrently in a large corporate environment
• Experience with MS Office Suite or related software and programs
• Experience booking domestic and international travel
• Excellent verbal and written communication

• BA/BS Bachelor's Degree
• Advanced proficiency in MS Outlook, PowerPoint and Excel
• Experience with Concur, travel, and expense system

• Associate

• Contract

• Administrative

• Hospitality