Accounts Payable Specialist

Company Overview

By Light Professional IT Services LLC readies warfighters and federal agencies with technology and systems engineered to connect, protect, and prepare individuals and teams for whatever comes next. Headquartered in McLean, VA, By Light supports defense, civilian, and commercial IT customers worldwide.

Position Overview

By Light is seeking a full-time motivated Accounts Payable Specialist to join our accounting team at our corporate headquarters in McLean, VA. The ideal candidate must possess the ability to multi-task, work efficiently under pressure, meet all deadlines and be a strong team player. This role is hybrid, requiring a minimum of three days a week in office.

Responsibilities

Typical Duties include, but are not limited to:

* Process and manage daily vendor invoices for payment into Costpoint.

* Maintain and organize a large volume AP mailbox coordinating approval distributions.

* Maintain voucher and cash disbursement reports, check register and bank verification logs, and other reports as needed.

* Process weekly check, wire and ACH file payments in Costpoint.

* Setup new vendors with proper documentation into Costpoint.

* Respond professionally to vendor and internal customer inquiries.

* Assist with credit card management.

* Voucher filing and scanning preparation.

* Assist with the monthly bank reconciliation and year end audits.

* Prepare year end 1099s.

* Other duties may be assigned.

Required Experience/Qualifications

* Associates degree or college certificate in accounting/bookkeeping with five or more years of work experience in Accounts Payable and purchase order experience in a government contracting environment.

* Must have experience with Costpoint

* Ability to manage high volumes of transactions while maintaining detailed accuracy.

* Intermediate understanding of Microsoft Excel (Pivot Tables, Formulas, etc.)

* Excellent written and verbal communication skills and the ability to solve complex invoice discrepancies.

* Ability to be self-motivated and concurrently perform multiple assignments.

* Must work well in a team environment.

* Strong organizational and time management skills

Preferred Experience /Qualifications

* Understanding of Generally Accepted Accounting Principles

* Experience with Costpoint Expense and Purchasing modules

Physical Demands

The role is primarily sedentary and involves working in an office environment. Limited physical exertion is required.