Executive Assistant, Student and Enrollment Services

Job Summary

Provide advanced administrative support for executives, including daily coordination of the schedule of appointments, meetings, conferences (on and off campus) and travel arrangements. Take minutes when necessary. Prepare agenda and other documents and complete tasks assigned related to a variety of meetings.

• Proofread SACSCOC accreditation proposals and documents and assist with maintaining accreditation requirements.
• Assist with writing documentation and correspondence, maintaining a high level of confidentiality.
• Prepare a wide variety of forms, documents and reports, including contracts, financial records and forms, state or county documents and reports, board and division meetings, conferences, and travel records. Create and maintain filing system as required by law. Proofread all work to ensure accuracy.
• Assist with preparation, revision, implementation, maintenance and monitoring of the division budget. Orders office supplies, equipment and services through appropriate purchasing system. Process numerous financial documents according to Business Office procedures.
• Prepare high-quality presentations for the use of executives.
• Prepare spreadsheets that can be used for predictive analytics.
• May assist in planning, hosting, and supporting official events sponsored by the District President's Office.
• Use current systems to acquire needed information on students, faculty loads, and budget.
• Maintain confidentiality in all matters related to the executive's office, including organizational plans and human resources matters.
• May serve as backup to other executive assistants.
• Maintain working knowledge of college policies and procedures and respond to emergency situations in a calm and professional manner.

• Perform other duties as assigned.
• Perform all duties to maintain all standards in accordance with college policies, procedures, and Core Values.

• Knowledge of SACSCOC accreditation policies and procedures
• Advanced knowledge of college policies, practices and procedures
• Advanced knowledge of secretarial and office management practices and procedures
• Strong knowledge of MS Office Suite, including Outlook and PowerPoint, as well as Workday and purchasing software
• Strong writing and proofreading skills
• Organizational skills
• Verbal and written communication skills
• Interpersonal skills
• Ability to manage schedules and calendars
• Ability to manage confidential information and processes
• Ability to handle daily mail and email correspondence
• Ability to operate office equipment

Light Work - Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for the Sedentary Work category and the worker sits most of the time, the job is rated Light Work.

Positions in this class typically include talking, hearing, seeing, grasping, standing, walking and repetitive motions, plus stooping, kneeling, crouching, and reaching. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

Associate degree from an accredited institution and four (4) years of related experience OR equivalent combination of education and experience.

Bachelor's degree from an accredited institution.

An additional two (2) years of related work experience may be substituted for the education requirement.

This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job as duties and responsibilities may change with business needs. Collin College reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Reasonable accommodations may be made by Collin College in its discretion to enable individuals with disabilities to perform the essential functions.

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Fair Labor Standards Act (exempt/non-exempt) is designated by position. The employer actively supports Americans with Disabilities Act and will consider reasonable accommodations.

Full time

Hiring Minimum: $57,200.00

Hiring Maximum: $69,763.00

Compensation is determined based on experience.

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