Executive Assistant - Senior Vice President of Campus Operations

Executive Assistant - Senior Vice President of Campus Operations page is loaded## Executive Assistant - Senior Vice President of Campus Operations locations:
Collin Higher Education Center time type:
Full time posted on:
Posted Todaytime left to apply:
End Date:
February 3, 2026 (17 days left to apply) job requisition :
R-7464
** Primary

Location:

** 3452 Spur 399, McKinney, Texas, 75069

We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and responsibilities.
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* Job Summary:

** Provide high-level, confidential administrative and operational support to the Senior Vice President of Campus Operations (SVPCO). This role is critical to the effective functioning of campus operations and requires exceptional organizational skills, sound judgment, discretion, and the ability to manage complex priorities in a dynamic higher education environment. Serve as a key liaison between the SVPCO and campus leadership, departments, vendors, and external partners.
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* Required Qualifications:

**** Essential Duties and Responsibilities
*** Provide comprehensive administrative support to the SVPCO, including complex calendar management, scheduling, and coordination of meetings across multiple operational units.
* Anticipate executive needs, prioritize requests, and proactively manage deadlines and competing priorities.
* Proofread SACSCOC accreditation proposals and documents and assist with maintaining accreditation requirements.
* Assist with writing documentation and correspondence, while maintaining the highest level of sensitivity and confidentiality.
* Prepare a wide variety of forms, documents and reports, including contracts, financial records and forms, state or county documents and reports, board and division meetings, conferences, and travel records. Create and maintain filing system as required by law. Proofread all work to ensure accuracy.
* Assist with preparation, revision, implementation, maintenance and monitoring of the division budget. Orders office supplies, equipment and services through appropriate purchasing system. Process numerous financial documents according to Business Office procedures.
* Prepare high-quality presentations for the use of executives.
* Prepare spreadsheets that can be used for predictive analytics.
* May assist in planning, hosting, and supporting official events sponsored by the District President's Office.
* Use current systems to acquire needed information on students, faculty loads, and budget.
* Maintain confidentiality in all matters related to the executive's office, including organizational plans and human resources matters.
* Track operational initiatives, capital projects, and key performance metrics; follow up on action items to ensure timely completion.
* May serve as backup to other executive assistants.
* Maintain working knowledge of college policies and procedures and respond to emergency situations in a calm and professional manner.
** Supplemental Functions
*** Perform other duties as assigned.
* Perform all duties to maintain all standards in accordance with college policies, procedures, and Core Values.
** Knowledge, Skills, and Abilities
*** Knowledge of SACSCOC accreditation policies and procedures
* Advanced knowledge of college policies, practices, and procedures
* Advanced knowledge of executive-level administrative support practices and procedures
* Strong knowledge of MS Office Suite, including Outlook and PowerPoint, as well as Workday and purchasing software
* Strong writing and proofreading skills
* Organizational skills
* Verbal and written communication skills
* Interpersonal skills
* Ability to manage complex schedules and calendars
* Ability to manage sensitive and confidential information and processes
* Ability to handle daily mail and email correspondence
* Ability to operate office equipment
** Physical Demands, Working Conditions and Physical Effort
** Light Work - Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for the Sedentary Work category and the worker sits most of the time, the job is rated Light Work.

Positions in this class typically include talking, hearing, seeing, grasping, standing, walking and repetitive motions, plus stooping, kneeling, crouching, and reaching. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

** Requirements
* * Associate degree from an accredited institution and four (4) years of related experience OR equivalent combination of education and experience.
** Preferred
* * Bachelor's degree from an accredited institution.

* Equivalency Language
* An additional two (2) years of related work experience may be substituted for the education requirement.
** This position is Security Sensitive, therefore, candidates will be subject to a…