Lead Clerk - Land and Vitals

Job Description

The Collin County Clerk is seeking individuals to fill the position of Lead Clerk. Under the supervision of the Senior Administrator, this position requires broad knowledge of the County Clerk's imaging and/or records management systems and is responsible for overseeing the daily operations of the Vital Statistics department. Duties may include, but are not limited to:

• Supervising all assigned employees in land and vitals cashiering, public assistance, and the OCE plat system. If assigned to Plano, will supervise all employees assigned to the Plano location.

• Daily monitoring of staff workflow to ensure statutory compliance with all assigned areas, which may include recording real property records, approving and recording of plats, recording and issuance of birth records, death records and burial transit permits, marriage licenses, assumed names and abandonments, beer and wine applications, proper filing of trustee notices, and certified copies, as well as properly processing acknowledgement of paternity documents.

• Staff recruiting and training

• Performing research and creating and maintaining spreadsheets for statistical analysis

• Writing procedures and the daily administration of the electronic registrar database

• Managing time sheets by conducting daily audits

• Writing annual goals and objectives, performing employee evaluations, and taking action on any disciplinary issues.

• Reporting computer issues by entering IT service tickets

• Ordering and maintaining supply inventory

• Opening and closing the office for the day and processing mail

• Maintain clear and open communication with senior staff at all times

• Will perform all other duties as assigned

This position is required to establish and maintain positive, effective relationships with other entities including funeral homes, hospitals, birthing centers and state vital statistics staff. The candidate who fills this position must have strong written and verbal skills. Proficiency in knowledge of software applications including Windows 10 and MS Office 2016, with an emphasis on excel, is required. Must have strong knowledge of implementing new databases and maintaining database administration, including patches and upgrades.

Must have the ability to read and understand legal documents, local and state codes, and legislation that govern daily responsibilities as assigned and listed above. Must demonstrate ability to perform duties with high accuracy and strong attention to detail. Work requires travel between the McKinney and Plano offices, as well as travel to conferences for continuing education.

Must have level of education equivalent to four years of high school or equivalency. Strong written and verbal communication skills as well as a high level of knowledge in Microsoft Office applications are required. Ability to maintain effective communication is required. Must complete Local Registrar Certification, Birth Registrar Certification and AOP Certification once hired. Candidates must possess and maintain a valid Texas Driver’s License with an acceptable driving record.

Ability to pass a criminal background check is required.