Senior Payroll Analyst and Staff Accountant

Medela LLC

Senior Payroll Analyst & Staff Accountant

McHenry, IL Salary starting at $90K On‑Site

We are seeking a detail‑driven Senior Payroll Analyst & Staff Accountant with strong expertise in payroll analysis and payroll tax compliance
. This role plays a key part in ensuring accurate payroll processing, tax reporting, and financial integrity across the organization. The ideal candidate has a strong accounting foundation, thrives in a fast‑paced environment, and enjoys digging into data to ensure accuracy and compliance.

• Perform detailed payroll analysis
  , ensuring accuracy of hours, wages, deductions, and labor allocations.
• Manage all aspects of payroll tax compliance
  , including multi‑state payroll tax filings, reconciliations, and year‑end reporting (W‑2s, 1099s, etc.).
• Partner effectively with a 3rd party payroll company.
• Work with HR and operations to ensure correct labor reporting for a manufacturing environment, including shift differentials, overtime, incentives, etc.
• Reconcile payroll‑related general ledger accounts and prepare monthly journal entries.
• Assist with month‑end and year‑end close processes related to payroll and compensation.
• Identify opportunities to improve payroll processes, internal controls, and reporting efficiency.
• Support internal and external audits related to payroll, workers’ compensation, and other functions with required documentation and analysis.
• Maintain up‑to‑date knowledge of payroll regulations, employment laws, and tax codes.
• Assist with monthly closings, balance sheet account reconciliations, intercompany reconciliations, and other related accounting duties.

• Monthly journal entries, fixed asset maintenance, and backup to Accounts Payable.
• Cost controlling, expense report compliance audits & training, vendor master maintenance, and AP monthly metrics reporting.
• Process sales tax returns, maintain tax certificates, administer corporate credit cards, and report 1099s.
• Custom duties reconciliation, unclaimed property reporting, and support audit tasks and project duties.
• Support the Controller in carrying out the responsibilities of the accounting department.

• Bachelor’s degree in Accounting, Finance, or related field.
• 3–5+ years of accounting experience with a strong focus on payroll
  .
• Experience in manufacturing, industrial, or multi‑shift environments strongly preferred.
• Strong understanding of federal, state, and local payroll tax regulations.
• Advanced Excel skills: pivot tables, SUMIF, and VLOOKUP.
• Experience with SAP and Workday preferred.
• Excellent analytical skills with a high degree of accuracy and attention to detail.
• Ability to work independently, meet deadlines, and collaborate cross‑functionally.
• Understanding of accounts payable functions.
• Excellent verbal and written communication skills.
• Ability to manage multiple conflicting priorities and work in a global environment.
• Must be able to read, understand and communicate in English.

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, citizenship, sex, protected veteran status, age, physical or mental disability, medical condition, HIV/AIDS status, marital status, domestic partner status, sexual orientation, gender identity (transgender status), weight, height or any other characteristic protected by federal, state, or local law or ordinance.