DC Operations Admin

Position Overview

$22-23.75

We seek a responsible Administrative Assistant to perform various administrative and clerical tasks. As the Administrative Assistant, you will provide crucial support to our floor employees, Supervisors, managers, and the director of Distribution. Ensuring the efficient operation of our distribution center.

Your role will involve handling administrative requests and analyzing and preparing data as needed for the Director of Distribution. The Distribution Center Site Administrator is crucial in managing day-to-day operations at our distribution center. This position requires a highly committed individual with excellent organizational skills, attention to detail, and the ability to handle program management tasks effectively. The Site Administrator will work closely with the Director of Operations to ensure smooth operations and timely completion of tasks and establishment of structure and people-aligned processes in a world-class distribution center where Wok life balance, people-first culture, and a culture of growth, recognition, and safety accountability is honored,

Responsibilities:

• Program Management:
  • Oversee small to medium-scale programs within the distribution center.
  • Coordinate with various teams to ensure program goals are met.
  • Monitor progress, identify bottlenecks, and propose solutions.
• Documentation and Note-Taking:
  • Take detailed notes during meetings, discussions, and site visits.
  • Maintain accurate records of actions, decisions, and follow-up items.
  • Organize and manage documentation related to processes, procedures, and compliance.
• Action Item Tracking:
  • Create and maintain action item lists.
  • Follow up with relevant stakeholders to ensure timely completion of tasks.
• Presentation Development:
  • Assist in creating presentations for internal and external audiences.
  • Compile data, prepare slides, and ensure visual clarity.
• Financial and Operating Metrics:
  • Update site financial and operating metrics daily.
  • Analyze data to assess site performance and identify areas for improvement.
• Flexibility and Adaptability:
  • Be open to ad hoc tasks contributing to training, development, and site improvement.
  • Embrace change and drive efficiency across the site.
• Culture Building:
  • Foster a culture of trust, growth, and people development.
  • Encourage collaboration, teamwork, and continuous improvement.

Requirements and Skills:

• High School Diploma or equivalent required. Associate's Degree in Business preferred.
• Proven experience in program management or administration.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office, including advanced skills in MS Excel and MS Power Point
• Ability to adapt to a fast-paced environment and manage multiple priorities.
• Commitment to meeting deadlines and ensuring high-quality work.