Purchasing Specialist

Purchasing Specialist page is loaded## Purchasing Specialist locations:
Pecan Campus, McAllen Texastime type:
Full time posted on:
Posted Todayjob requisition :
JR100790
** Special Instructions
** Dear Applicant,The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following:
* Social Security Number
* Date of Birth
* Age* Citizenship Status
* Gender* Ethnicity/Race
* Marital Status
* Applicant Photos  A redaction guide can be found by clicking .Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission.
** Transcripts
* * Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).
** Foreign transcripts
** Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College:
** Job Description
**** Department:
** Purchasing
* * General Statement of Job
** The Purchasing Specialist provides support to college departments in the area of purchasing and receiving. Processes and provides guidance to staff in the purchase of commodities and services. Assists in training faculty and staff in the areas of purchasing.
** Specific Duties and Responsibilities
***
* Essential Functions:

*** Reviews requisitions for accuracy and processing and assists in the areas of purchasing.
* Assists vendors to ensure compliance with required documentation in conducting business with the College.
* Confers with vendors to obtain product and/or service information price, availability and delivery schedule(s).
* Researches costs and availability of items; researches and evaluates alternative sources of supply.
* Determines method of procurement such as direct purchase, competitive bid, request for qualifications, or purchase through a cooperative purchasing agreement in accordance with federal and state laws and South Texas College policies and procedures.
* Verifies the correct account coding assigned to each purchase.
* Maintains procurement records such as items or services purchased, delivery, product quality and performance, and inventories.
* Investigates problems with defective or unacceptable goods or services with Central Receiving personnel, end users, vendors and others to determine source of trouble and takes corrective action.
* Assists with expediting delivery of items to end user departments in coordination with Central Receiving personnel.
* Communicates with departments regarding budget issues.
* Processes purchase orders and sends copies to employees and appropriate vendors.
* Maintains records of department activities, vendor information, and other records for auditing purposes.
* Images and maintains department records to comply with retention policies and procedures for Purchasing, Central Receiving and Mail Services.
* Communicates with departments district-wide via phone, email, fax, or face-to-face.
* Assists in training faculty and staff in the areas of purchasing.
* Processes monthly reports in the areas of purchasing.
* Assists the director and/or associate director with projects, as needed.
* Maintains knowledge of the College’s policies and procedures and federal regulations affecting the department.
* Travels throughout the college district, as needed.
* Performs other duties as assigned.
** Required

Education and Experience
*** Bachelor's degree required.
* At least two (2) years of experience in purchasing, preferred.
** Required Knowledge,

Skills and Abilities

*** Excellent oral, written, presentation, and interpersonal communication skills.
* Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
* Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
* Ability to work independently as well as a team player within department and with others.
* Ability to adapt to constant change and periods of fast-paced, high-intensity work situations.
* Ability to work evenings and/or weekends as needed; willing to travel throughout the college district using own means of reliable transportation.
* Demonstrated commitment to achieving the vision and mission of South Texas College.
* Ability to read, analyze, and interpret general business periodicals, professional…