Vehicle Maintenance Coordinator

Description

• Maintain accurate inventory levels for vehicle parts, shop supplies, and consumables.
• Conduct regular cycle counts; reconcile discrepancies and update inventory system.
• Track usage trends and adjust min/max levels to prevent downtime and overstock.
• Ensure all received items are properly labeled, stocked, and recorded.
• Monitor warranty parts and core returns, ensuring timely processing.

• Purchase parts, shop supplies, and services from approved vendors.
• Build and maintain vendor relationships.
• Create and track purchase orders, verify invoices, and resolve discrepancies.
• Monitor delivery schedules and expedite urgent orders as needed.

• Greet drivers or internal customers and document repair needs accurately.
• Create and manage work orders, ensuring all labor, parts, and notes are recorded.
• Schedule maintenance and repair work based on shop workload and urgency.
• Communicate status updates to drivers, supervisors, and management.
• Support technicians by ensuring parts availability and accurate documentation.
• Maintain compliance with safety regulations, DOT requirements, and company policies.
• Assist with preventive maintenance scheduling and vehicle service tracking.

• High school diploma or equivalent; technical or business coursework preferred.
• Experience in inventory control, purchasing, or automotive/fleet maintenance.
• Knowledge of vehicle components, repair processes, and maintenance scheduling.
• Strong organizational skills with attention to detail and accuracy.
• Proficiency in inventory or fleet management software (e.g. TMT).
• Excellent communication and customer service skills.
• Ability to prioritize tasks in a fast-paced shop environment.
• Valid driver’s license (CDL a plus but not required).