Assistant Director for Club & Intramural Sports

OFFICIAL JOB TITLE: Assistant Director for Club and Intramural Sports

DIVISION: Administration & Facilities

DEPARTMENT: Athletics

BARGAINING UNIT STATUS: ESU, Cat. 15

FLSA STATUS: Exempt

REPORTS TO: Associate Director of Athletics for Recreation & Sports Performance

SUPERVISES: The Assistant Director for Club and Intramural Sports exercises direct supervision of the Intramural Sports Coordinator, 15 to 20 work study students/intern(s), and 10 to 15 part-time Club Sport Coaches/Instructors.

SUMMARY PURPOSE OF POSITION:
The Assistant Director for Club and Intramural Sports oversees the administration, organization, supervision, evaluation, and development of comprehensive club sport and intramural programs. The incumbent oversees the operational, financial and personnel functions and serves as the primary contact and administrator for the programs. Club sports has a range of competitive and instructional clubs with several hundred participants while the intramural program has sports offered throughout the year in both competitive and recreational formats.

The Assistant Director works to expand activity offerings in line with University needs and industry trends and delivers programming that promotes engagement and supports the campus goals of enrollment, engagement, retention, inclusion, wellness, and morale.

In carrying out these responsibilities, the incumbent follows the University's best practices to build and/or support student academic success and retention, and assist in meeting strategic objectives for persistence and timely graduation of all the student population.

EXAMPLES OF PRIMARY DUTIES AND RESPONSIBILITIES:

Program Administration & Development

• Supports recruitment activity for club sports and intramurals, growing recreational and competitive offerings
• Collaborates with students in forming new club sports and oversees the process for implementing and recognizing new clubs
• Coordinates and oversees club sports programs, including the development and maintenance of the club sports infrastructure (e.g., a club sport handbook, individual club sport bylaws, and risk management protocols)
• Assists with club sports budget planning by working collaboratively with the Club Sports Council to develop recommended funding allocations
• Develops and implements promotional strategies for club and intramural programs, including maintaining communications via digital platforms, social media, and the department website to enhance student engagement and program visibility
• Serves as the primary point of contact for club and intramural sports programs, addressing routine operational issues, coordinating with internal and external stakeholders, and escalating complex or high-risk matters as appropriate
• Provides guidance and learning opportunities for club sport leaders and participants, including conducting regular meetings with club officers and facilitating the Club Sport Council meetings
• Attends club sport and intramural functions and meetings to maintain an effective liaison image and visibility
• Coordinates and oversees a risk management plan to ensure compliance with the industry standard of care and executes, collects, and maintains related forms (e.g., liability waivers, insurance, scheduling contracts, accident reports)
• Supports and provides opportunities for the campus community in a variety of indoor and outdoor recreational and intramural activities, including but not limited to team and individual activities/tournaments/leagues and fitness challenges
• Maintains participation records for annual reporting
• Maintains short and long-term goals for club sports and intramural sports programs
• Represents the department at campus events
• Serves on committees and participates in projects, as assigned

Fiscal & Operational Management

• Oversees the intramural budget to ensure fiscal responsibility
• Coordinates efforts in fundraising for supplemental funding (e.g., UMassD Gives)
• Assists club sport leaders with fiscal procedures
• Works in cooperation with departments and student government to recognize and fund club sports
• Oversees the purchase, inventory, and maintenance of equipment
• Coordinates the facility preparation for home club sports and intramural events and weekly practice schedules
• Assists with the supervision and daily operational oversight of the Fitness Center, Tripp Athletic Complex, and summer rentals

Student Leadership, Training & Staff Supervision

• Advises and provides leadership development and mentoring to all club officers to assist them with the administration of individual club activities and adherence with campus, conference, and governing bodies' policies
• Educates club sport representatives on department, conference, University, state, and federal policies and laws (e.g., hazing, fundraising, branding, scheduling)
• Recruits, hires, trains, and evaluates work study students (e.g., officials, supervisors) and assigned staff, conveying expectations and job duties, tracking hours worked and approving time
• Performs other job-related duties and…