Payroll Specialist

Payroll Specialist

Location: Newton, MA Hybrid, on site two days a week
Schedule: Temp to potential perm | Monday–Friday, 9:00 AM – 5:00 PM
Compensation: $25–$40/hour (based on experience)

Overview

An established real estate management organization in Newton, MA is seeking a Payroll Specialist to join its corporate HR team. This is a hybrid role and is responsible for the accurate and timely processing of payroll across multiple locations. The ideal candidate will be highly organized, detail-oriented, and experienced in payroll administration, compliance, and HR systems management.

Key Responsibilities

• Process bi-weekly payroll including salaries, overtime, bonuses, and commissions
• Ensure proper withholding and remittance of all federal, state, and local taxes
• Maintain current and accurate employee payroll records, including compensation, deductions, and hours worked
• Verify and reconcile employee timesheets; research and resolve discrepancies
• Manage payroll data within HRIS platforms (UKG Ready / Centrally HR experience preferred)
• Prepare payroll reports and assist with audits and compliance reviews
• Reconcile payroll with the general ledger and assist with financial reporting
• Serve as the primary point of contact for employee payroll inquiries and W-2 support
• Maintain compliance with federal, state, and local labor laws as well as company policies

Qualifications

• High school diploma or GED required;
  Bachelor’s degree in Accounting, HR, or Business preferred
• 3–5 years of hands-on payroll processing experience
• Proficiency in HRIS/payroll systems (UKG Ready or similar platforms)
• Advanced Excel skills (formulas, pivot tables, reporting)
• In-depth knowledge of payroll tax regulations and wage laws
• Exceptional attention to detail, confidentiality, and organizational skills
• Strong communication skills and a customer-service-oriented mindset

Compensation & Benefits

• Comprehensive benefits package including:
• Medical, Dental, and Vision insurance
• Life insurance
• Paid time off
• Retirement plan
• Employee assistance program

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.