Associate Registrar

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• First point of contact for all walk-ins and phone calls
• Assists with managing the database system of all student records
• Helps code incoming students
• Add exemption credits for all transfer students
• Assist the Registrar with generating Academic Calendars and Registration Calendars for students and staff
• Assists with the coding on/off-boarding forms from HR
• Assists Registrar with coding all courses and classroom assignments
• Add and code new majors and minors in the degree audit as approved by the curriculum committee
• Verifies student schedules for accuracy
• Processes all forms submitted by advisors in all divisions for students. (add/drop, withdraw, course substitutions, etc.)
• Generate reports to staff, faculty, etc. upon request
• Assists staff in other departments in software training and general questions.
• Manages the database system of all student records current and passive and edits coding as needed
• Receive and send out transcripts and verifies for accuracy of data.
• Monitors midterm and final grade entries submitted by instructors to ensure that grades are processed in a timely fashion so that they are readily available for student access via the web and review by the Academic Dean.
• Manage work‑study students and assign tasks
• Attends commencement meetings and provides graduation data for the honors list, and commencement book
• Verify, code, and process all Intent to Graduate forms
• Generate degrees awarded list to print students’ diplomas
• Oversee scanning old records into Radix
• Create training guides for Registrar’s office functions
• Assists the Registrar with enrollment and degree reporting to the National Student Clearinghouse

• Participate in professional development activities and serve on college committees that support the goals and objectives of academic affairs
• Provide back‑up for Registrar’s Office services, including registering students, issuing transcripts, answering phones, scanning, reporting grades and working special events

• Bachelor’s degree required. Master’s degree in student services, educational administration, or a related area preferred.
• Proven record of successful supervisory experience in a people‑oriented environment
• 3 years of direct experience or 5 years in a related area. Preferred 5 years of direct experience
• Demonstrated understanding of the application of technology to deliver Registrar’s Office services
• A proven record in working successfully with diverse populations
• A positive attitude and ability to plan and adapt to change
• Ability to collaborate effectively with college departments and cross‑functional teams
• Strong interpersonal, oral and written communication skills

Anna Maria College is a private Catholic college in Paxton, Massachusetts. Located on a 260‑acre campus, it offers four‑year degrees that prepare students to become responsible leaders and serve their communities.