Administrative Assistant

Location: Topsfield

Description We are looking for a detail-oriented Administrative Assistant to join our team in Topsfield, Massachusetts. In this long-term contract position, you will play a pivotal role in providing organizational and administrative support to ensure smooth operations. The ideal candidate will have strong communication skills and the ability to manage multiple tasks efficiently.

Responsibilities:

- Coordinate and prepare meeting agendas in collaboration with relevant stakeholders.

- Set up and manage Zoom meetings, ensuring smooth virtual sessions.

- Record and maintain accurate meeting minutes for future reference.

- Provide general administrative support, including answering inbound calls and managing correspondence.

- Organize and maintain records, ensuring data is accurate and up-to-date.

- Assist in scheduling and coordinating meetings with internal and external participants.

- Perform data entry tasks with a high level of accuracy.

- Support office operations by ensuring all administrative tasks are completed promptly.

- Communicate effectively with team members, clients, and external stakeholders to facilitate seamless operations. Requirements - Previous experience in administrative assistance or office support roles.

- Proficiency in setting up and managing virtual meetings using Zoom.

- Strong organizational skills with the ability to multitask effectively.

- Excellent written and verbal communication skills.

- Familiarity with preparing meeting agendas and recording detailed minutes.

- Basic data entry skills with attention to detail.

- Ability to manage inbound calls and provide attentive assistance.

- Knowledge of municipal operations or similar environments is a plus but not required. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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