Division Assistant - Health

The Town of Yarmouth is searching for a Division Assistant to join the Health Division team. Working under the general supervision of the Director of Health, the Division Assistant will perform the administrative & clerical work required to support the operations of the Health Division.

• Responding to inquiries from & providing regulatory assistance to the public & Town personnel, receives fees, composes correspondence/documentation/minutes, maintains databases & prepares spreadsheets, schedules inspections & hearings, oversees Human Services grants & contracts including processing disbursements, payments, while monitoring reports & the budget.
• The successful candidate will be responsible for performing a variety of clerical, bookkeeping & administrative functions requiring knowledge of division operations & application of prescribed procedure but require independent interpretation & the exercise of initiative & judgment.
• Supports the Housing Inspector & Hazardous Materials Inspector, including but not limited to: enters, tracks, & files permits, receives payments, completes turnovers, contacts patrons for appointments & follow up questions, & prepares correspondence. May schedule inspections or prepare & issue permits & licenses as needed.
• Serves as the Board of Health secretary, which includes attending evening meetings.
• Position is the primary customer point of contact for the Division.

• Education - High school diploma or equivalent supplemented by training or coursework in office administration or related topics;
  Associate?s degree preferred.
• Experience - Three years? office administration experience; or any equivalent combination of education & experience.
• Knowledge - Thorough knowledge of administrative & clerical procedures & systems such as customer service, paper & electronic filing, use of office software. Gains through on-the-job learning, thorough knowledge of the activities & procedures of assigned office & board/committee/commission & how they relate to other town offices;
  Working knowledge of bookkeeping.
• Ability - Ability to communicate effectively both orally & in writing. Ability to maintain accurate & detailed records. Ability to work effectively under time constraints to meet deadlines. Ability to develop effective working relationships with colleagues & the general public. Ability to organize & prioritize work. Ability to work well independently. Ability & willingness to learn how to use new computer applications.
• Skill - Requires strong communication, customer service & writing skills; skill in the use of office software; keyboarding & bookkeeping skills.